Your Data Shouldn't Be Trapped
You've meticulously tracked every expense on your business trip. Every receipt scanned, every amount logged, every category assigned. Now your finance team needs an expense report for reimbursement. Or your accountant needs travel deductions for tax filing. Or you simply want a personal record for your files. But your data is locked in an app with no way to get it out in a usable format.
Many expense trackers treat your data like a prison — easy to put in, impossible to get out. You can't export to spreadsheets for analysis. You can't generate PDF reports for submission. You can't move your data to other systems or archive it offline. Your carefully collected expense records are essentially worthless outside the app, forcing you to manually recreate reports or start over with different tools.
Spentrip believes your data belongs to you, in whatever format you need. Export complete expense reports as PDF for professional submission. Download raw data as CSV for custom analysis in Excel, Google Sheets, or any spreadsheet tool. Filter by trip or date range to export exactly what you need. Email reports directly to finance teams or accountants. Your travel expense data flows wherever you need it, in the format you need, whenever you need it.
How Exporting Works
Exporting your travel expense data is fast, flexible, and completely customizable. Here's the complete export workflow:
Choose What to Export
Select a complete trip or a specific date range. Want to export your last week of travel? No problem. Need everything from a 3-month backpacking adventure? That works too. All expense categories are included for complete records.
Select Your Format
Choose CSV for raw data import into Excel, Google Sheets, or any spreadsheet application, or PDF for professional reports with formatting, charts, and category breakdowns. Each format serves different needs perfectly.
Customize Options
For PDF exports, choose whether to add summary charts or show detailed category breakdowns. For CSV, select which fields to include (date, amount, category, merchant, notes, etc.). Tailor exports to your exact requirements.
Share or Save
The export generates in seconds. Save to your device, email directly to recipients, upload to cloud storage, or share via any installed app. Your expense report is ready to submit, analyze, or archive exactly as you need it.
The export process takes seconds from start to finish. No complex configurations, no confusing options — just select what you want, choose your format, and get your data. It's data portability done right.
Why Export Capabilities Matter
Professional Expense Reports
Generate polished PDF reports with company logo, category summaries, and totals. Finance teams get exactly what they need for reimbursement approval. No manual formatting, no recreating spreadsheets — professional reports in seconds.
Tax-Ready Documentation
Export business travel expenses for tax deductions. Your accountant gets clean, organized records that substantiate deductions. The IRS requires documentation — Spentrip provides it automatically in formats accountants love.
Custom Analysis
Export to CSV for deep-dive analysis in Excel, Google Sheets, or your preferred spreadsheet tool. Create custom pivot tables, build advanced charts, combine with other financial data, or import into business intelligence tools. Your data, your analysis, no limitations.
Permanent Records
Save exports as permanent offline records. Store PDFs in Dropbox, Google Drive, or local archives. If you ever stop using Spentrip, your data isn't lost — you have complete backups in standard, universally compatible formats.
Export Capabilities in Action
Business Reimbursement: From Trip to Check
Kevin attends a week-long industry conference in Las Vegas on behalf of his company. He tracks all expenses in Spentrip: flights, hotel, meals, conference registration, transportation, and client entertainment. On his flight home, he generates a PDF export with detailed expense entries organized by category. The comprehensive report includes a summary page with totals by category, followed by all expense details. He emails it to finance@company.com before landing. His finance team has everything they need — no follow-up questions, no missing information, no delays. Kevin receives reimbursement for $3,247.82 within 48 hours. Total time spent on expense reporting: 5 minutes.
Tax Preparation: Organized Deductions
Melissa is a freelance consultant who travels frequently for client work. At year-end, she needs to document travel deductions for her tax return. She uses Spentrip's export filters to select only business trips from the past year, excluding personal vacations. The export includes 12 trips totaling $18,430 in deductible travel expenses. She generates a comprehensive PDF and emails it to her accountant. Her accountant responds: "This is perfect — exactly what I need for your Schedule C. Most clients send me shoeboxes of receipts and messy spreadsheets. This is organized, complete, and audit-ready." Melissa's travel deductions save her $5,529 in taxes, and the export took 3 minutes to generate.
Personal Analysis: Budget Planning
Aisha wants to understand her travel spending patterns to plan her annual travel budget more accurately. She exports 2 years of trip data to CSV — 15 trips across 4 continents. She opens the CSV in Excel and creates pivot tables showing average cost per destination, spending by month, and category distributions. She discovers surprising patterns: her Europe trips average $180/day while Southeast Asia averages $55/day. Spring travel costs 25% less than summer due to off-season pricing. Weekend city breaks average $450 total, making them affordable quarterly treats. Armed with this data, she creates a realistic 2025 travel budget: one major Europe trip in May ($2,500), two Southeast Asia adventures ($2,000 each), and four weekend breaks ($1,800 total). Total budget: $8,300 — informed by actual historical spending, not guesswork.
Frequently Asked Questions
What file formats can I export to?
Spentrip supports CSV (for spreadsheets) and PDF formats. CSV includes all expense data in tabular format that opens in Excel, Google Sheets, Numbers, or any spreadsheet application. PDF exports include formatted reports with category breakdowns and totals.
Are receipt images included in exports?
Not yet, but we're considering adding receipt images to PDF exports in a future update. This would include all receipt photos alongside expense data for complete documentation — perfect for reimbursement or audit purposes.
Can I filter which expenses to export?
You can export an entire trip or a specific date range. All categories are included in the export to ensure complete records. If you need to analyze specific categories, you can filter the exported CSV data in your spreadsheet application.
Can I email exports directly from the app?
Yes. After generating an export, you can share it via email, messaging apps, cloud storage, or any sharing method your device supports. Perfect for sending expense reports to finance teams or accountants quickly.
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