# Spentrip > Travel expense tracker with receipt scanning, voice recognition, and automatic categorization for iOS and Android. Spentrip is a mobile app that helps personal adventurers track travel expenses. Snap a receipt, speak an expense, or type it in manually. The app handles categorization, multi-currency conversion, trip-based tracking, and spending reports. --- # Apple Watch > Track travel expenses from your wrist. Log by voice or manually, view spending totals, and check recent expenses — all from Apple Watch. Source: https://spentrip.app/features/apple-watch ## Two Ways to Log The Watch app gives you two fast entry methods. Both take a few seconds and work without your phone nearby. ### Voice Tap Voice, say "fifteen euros for lunch," and Spentrip creates the expense with the amount, merchant, and category filled in. Done in under five seconds. ### Manual Tap Add, enter the amount with the digital crown, pick a category from your recents, and save. Quick and precise when you prefer tapping over talking. ## What's on the Watch ### Spending at a Glance See your trip total and today's spending the moment you open the app. No scrolling, no tapping — the numbers you care about are right there. ### Automatic Sync Expenses logged on the Watch sync to your iPhone through iCloud. Open Spentrip on your phone and everything is already there — no manual transfer needed. ## When the Watch App Shines ### Cash Purchases No receipt, no paper trail. Street food vendors, market stalls, taxis that only take cash — these are the expenses that slip through the cracks. A quick voice entry on your Watch captures them before they're forgotten. ### On the Move Walking between sights, riding the metro, waiting in line — moments when pulling out your phone feels like too much effort. Raise your wrist, say the expense, and keep moving. ### Quick Budget Checks Wondering if you've overspent today? Glance at your Watch to see the trip total and daily spending. No need to unlock your phone or open the app — the information is always one wrist raise away. --- # Collaborative Trip Sharing > Share trips with travel companions and track expenses together in real-time. Perfect for group travel, family vacations, and splitting costs effortlessly. Source: https://spentrip.app/features/collaborative-sharing ## How Collaborative Sharing Works Setting up and managing a shared trip is incredibly simple. Here's the complete process from creation to settlement: 1 ### Create Your Trip Set up a new trip in Spentrip with a name, dates, and destination. This becomes your shared expense workspace. You're automatically designated as the trip creator with full administrative control. 2 ### Send Individual Invite Links Tap the 'Invite Member' button to generate unique, secure invite links. Send a separate link to each travel companion via text, email, WhatsApp, or any messaging platform. Each person uses their own link to join the trip instantly. 3 ### Everyone Adds Expenses Each person logs their expenses as they spend. Scan receipts, use voice tracking, or type manually. Every expense automatically syncs to all trip members in real-time, creating complete visibility. 4 ### View Aggregated Reports See total trip spending, spending by person, category breakdowns, and budget status — all updated live. Export the complete expense report with all receipts attached for easy settlement or reimbursement. The beauty of collaborative sharing is its simplicity. There's no complex setup, no multiple apps, and no manual coordination. Individual invite links, instant access, complete transparency. It's how group expense tracking should work. ## Why Groups Love Collaborative Sharing ### Real-Time Synchronization Every expense appears instantly on all devices. When your friend pays for lunch, you see it immediately. No waiting, no manual updates, no confusion about the current total. Everyone always has the latest information. ### Complete Transparency See exactly what everyone spent, when, and on what. No secrets, no surprises, no disputes. This transparency builds trust and eliminates the awkward money conversations that can strain travel friendships. ### Easy Settlement At trip's end, see exactly how much each person contributed. The app shows spending by person and category, making it simple to calculate who owes whom. Export everything for your records or reimbursement purposes. ### Privacy & Control You control who can join your trip by managing who receives invite links. Remove members anytime, lock the trip to prevent new expenses, or adjust settings as needed. Your data remains private and secure throughout. ## Perfect for Every Type of Group Travel ### Couples: Split Expenses Fairly Jessica and Mark share a collaborative trip for their two-week European honeymoon. Jessica handles hotel bookings and some dinners; Mark covers flights, rental car, and activities. Instead of tracking everything in a notebook or arguing about who paid more, they both log expenses in Spentrip. At trip's end, they see Jessica paid 52% and Mark paid 48% — virtually equal without any effort or awkwardness. They settle the small difference with a single transaction. ### Friend Groups: No More Spreadsheets Four college friends — Alex, Sam, Riley, and Jordan — are backpacking through Southeast Asia for a month. Throughout the trip, different people pay for hostels, meals, tours, and transportation. Each person logs their expenses in the shared trip as they occur. There's no designated "accountant" tracking everything in a spreadsheet. At month's end, they view the complete breakdown: Alex spent $1,200, Sam $980, Riley $1,150, Jordan $1,070. They quickly settle the differences via Venmo and part ways with zero financial drama. ### Family Reunions: Multi-Generational Tracking The Martinez family — grandparents, three adult children, and five grandkids — rents a villa in Tuscany for a week. Various family members pay for groceries, restaurant meals, wine tours, and activities throughout the week. Everyone over 16 joins the shared trip and logs expenses. The grandparents appreciate seeing where money goes, the parents love not having to manually coordinate, and the young adults feel empowered contributing. At week's end, they have a complete record of their family adventure and can fairly split costs among the adult contributors. --- # Export Capabilities > Export your travel expenses in CSV or PDF formats. Perfect for tax preparation, expense reports, and personal record-keeping. Source: https://spentrip.app/features/export-capabilities ## How Exporting Works Exporting your travel expense data is fast, flexible, and completely customizable. Here's the complete export workflow: 1 ### Choose What to Export Select a complete trip or a specific date range. Want to export your last week of travel? No problem. Need everything from a 3-month backpacking adventure? That works too. All expense categories are included for complete records. 2 ### Select Your Format Choose CSV for raw data import into Excel, Google Sheets, or any spreadsheet application, or PDF for professional reports with formatting, charts, and category breakdowns. Each format serves different needs perfectly. 3 ### Customize Options For PDF exports, choose whether to add summary charts or show detailed category breakdowns. For CSV, select which fields to include (date, amount, category, merchant, notes, etc.). Tailor exports to your exact requirements. 4 ### Share or Save The export generates in seconds. Save to your device, email directly to recipients, upload to cloud storage, or share via any installed app. Your expense report is ready to submit, analyze, or archive exactly as you need it. The export process takes seconds from start to finish. No complex configurations, no confusing options — just select what you want, choose your format, and get your data. It's data portability done right. ## Why Export Capabilities Matter ### Professional Expense Reports Generate polished PDF reports with company logo, category summaries, and totals. Finance teams get exactly what they need for reimbursement approval. No manual formatting, no recreating spreadsheets — professional reports in seconds. ### Tax-Ready Documentation Export business travel expenses for tax deductions. Your accountant gets clean, organized records that substantiate deductions. The IRS requires documentation — Spentrip provides it automatically in formats accountants love. ### Custom Analysis Export to CSV for deep-dive analysis in Excel, Google Sheets, or your preferred spreadsheet tool. Create custom pivot tables, build advanced charts, combine with other financial data, or import into business intelligence tools. Your data, your analysis, no limitations. ### Permanent Records Save exports as permanent offline records. Store PDFs in Dropbox, Google Drive, or local archives. If you ever stop using Spentrip, your data isn't lost — you have complete backups in standard, universally compatible formats. ## Export Capabilities in Action ### Business Reimbursement: From Trip to Check Kevin attends a week-long industry conference in Las Vegas on behalf of his company. He tracks all expenses in Spentrip: flights, hotel, meals, conference registration, transportation, and client entertainment. On his flight home, he generates a PDF export with detailed expense entries organized by category. The comprehensive report includes a summary page with totals by category, followed by all expense details. He emails it to finance@company.com before landing. His finance team has everything they need — no follow-up questions, no missing information, no delays. Kevin receives reimbursement for $3,247.82 within 48 hours. Total time spent on expense reporting: 5 minutes. ### Tax Preparation: Organized Deductions Melissa is a freelance consultant who travels frequently for client work. At year-end, she needs to document travel deductions for her tax return. She uses Spentrip's export filters to select only business trips from the past year, excluding personal vacations. The export includes 12 trips totaling $18,430 in deductible travel expenses. She generates a comprehensive PDF and emails it to her accountant. Her accountant responds: "This is perfect — exactly what I need for your Schedule C. Most clients send me shoeboxes of receipts and messy spreadsheets. This is organized, complete, and audit-ready." Melissa's travel deductions save her $5,529 in taxes, and the export took 3 minutes to generate. ### Personal Analysis: Budget Planning Aisha wants to understand her travel spending patterns to plan her annual travel budget more accurately. She exports 2 years of trip data to CSV — 15 trips across 4 continents. She opens the CSV in Excel and creates pivot tables showing average cost per destination, spending by month, and category distributions. She discovers surprising patterns: her Europe trips average $180/day while Southeast Asia averages $55/day. Spring travel costs 25% less than summer due to off-season pricing. Weekend city breaks average $450 total, making them affordable quarterly treats. Armed with this data, she creates a realistic 2025 travel budget: one major Europe trip in May ($2,500), two Southeast Asia adventures ($2,000 each), and four weekend breaks ($1,800 total). Total budget: $8,300 — informed by actual historical spending, not guesswork. --- # Multi-Currency Support > Track spending across multiple currencies with automatic conversion. Real-time exchange rates ensure you always know what you're really spending on international trips. Source: https://spentrip.app/features/multi-currency ## How Multi-Currency Tracking Works Spentrip makes currency management completely automatic. Here's how the system works behind the scenes: 1 ### Set Your Home Currency Choose your home currency in Settings (USD, EUR, GBP, etc.). This is the currency you think in — your reference point for all budget decisions. You can change it anytime if you relocate or prefer a different currency. 2 ### Log in Any Currency Add expenses in whatever currency you're using locally. The app supports 150+ currencies. When you scan a receipt, the currency is detected automatically. When entering manually, simply select the local currency from the dropdown. 3 ### Automatic Real-Time Conversion As soon as you log an expense, Spentrip converts it to your home currency using the current exchange rate. Rates are updated multiple times daily from trusted financial sources, ensuring accuracy within pennies. 4 ### View in Either Currency Every expense displays both the original amount (1,850 yen) and the home currency equivalent ($12.33 USD). Toggle between currencies in reports to see spending in local terms or your reference currency. The entire conversion process is invisible and instant. You never have to think about exchange rates, look up conversions, or do math. Spentrip handles everything automatically, letting you focus on enjoying your travels instead of managing numbers. ## Why Multi-Currency Support Matters ### Accurate Budgeting Across Countries Set a budget in your home currency and track progress no matter what currencies you're spending in. See exactly how much of your €2,000 trip budget you've used when you're paying in yen, rupees, or pesos. ### Real-Time Rate Updates Exchange rates fluctuate constantly. Spentrip uses live rates, so your converted amounts always reflect current market conditions. No more outdated conversions based on pre-trip research or old screenshots of exchange rate apps. ### Perfect for Multi-Country Trips Traveling through Europe and spending in euros, pounds, francs, and krona? Backpacking Asia with baht, rupiah, dong, and yen? Spentrip seamlessly handles trips spanning multiple countries and currencies, consolidating everything in one report. ### Eliminate Mental Math Stop doing currency conversions in your head or reaching for a calculator. Spentrip instantly shows you what everything costs in your home currency, so you can make spending decisions confidently and focus on enjoying your trip. ## Multi-Currency in Action ### Euro Zone Travel: Multiple Currencies, One Region Linda travels from Spain (euros) through Switzerland (francs), Norway (krone), and the UK (pounds) in two weeks. Every country uses different currency, and exchange rates vary significantly — Swiss francs are expensive, Norwegian kroner moderate, UK pounds strong. Without multi-currency tracking, Linda would struggle to compare costs between countries. With Spentrip, all expenses convert to her home currency (USD), revealing that Switzerland cost 40% more per day than Spain, helping her budget smarter on future trips. ### Business Travel: Expense Reporting Made Easy Carlos travels monthly for business across Asia — Singapore, Hong Kong, Tokyo, Seoul. His company requires expense reports in USD with exchange rate documentation. Previously, he spent hours manually converting currencies and explaining his methodology. Now he simply logs expenses in local currency using Spentrip, then exports a complete USD report with conversion rates for each transaction automatically documented. His finance team approves reports instantly, and Carlos saves hours of administrative work. ### Long-Term Backpacking: Currency Chaos Solved Tyler is backpacking around the world for six months, traveling through 20 countries on five continents. He carries a strict monthly budget of $1,500 USD. Throughout his journey, he spends in Thai baht, Vietnamese dong, Indian rupees, Turkish lira, euros, pounds, Brazilian reais, Chilean pesos, and more. Spentrip converts everything to USD in real-time, showing Tyler exactly how much of his monthly budget remains regardless of what currency he's currently using. He stays perfectly on budget for the entire six months without ever opening a calculator app. --- # Multilingual Receipt Recognition > Scan receipts in any language, from anywhere in the world. Our AI recognizes text in Chinese, Arabic, Japanese, Thai, and 50+ other languages automatically. Source: https://spentrip.app/features/multilingual-recognition ## How Multilingual Recognition Works Behind the scenes, Spentrip uses advanced machine learning models trained on millions of receipts across dozens of languages. Here's the technical process, simplified: 1 ### Scan the Receipt Take a photo of your receipt in any language. The image quality doesn't need to be perfect — the AI handles various lighting conditions, angles, and receipt types from around the world. 2 ### Language Detection The AI analyzes the text and automatically identifies the language or languages present. This happens in milliseconds, covering everything from Latin scripts (English, French, Spanish) to complex scripts (Chinese, Arabic, Thai, Japanese). 3 ### Text Extraction Specialized OCR models for each language extract text from the image. The system recognizes language-specific number formats, date conventions, and currency symbols, ensuring accurate data capture regardless of regional differences. 4 ### Structured Data Creation The AI identifies key fields — total amount, date, merchant name, currency — and creates a structured expense entry. Original text is preserved for your records, while the essential data is ready to use immediately. The entire process takes 2-3 seconds. You simply photograph the receipt and move on with your day. The app handles all the complexity of language recognition, text extraction, and data structuring automatically. It feels like magic, but it's actually advanced AI doing the hard work for you. ## Why Multilingual Recognition Is a Game-Changer ### True Global Coverage Travel to China, Japan, Korea, Thailand, India, the Middle East, Russia, or anywhere else on Earth. Spentrip reads receipts in all these regions fluently. No more language restrictions limiting where you can effectively track expenses. ### No Translation Required You don't need to understand the language on the receipt. The AI extracts the important financial data — amount, currency, date, merchant — and creates a usable expense entry. The original text is stored if you need it, but you never have to translate anything manually. ### Handles Mixed Languages Real-world receipts often mix languages — Chinese with English, Arabic with French, Japanese with numbers in Western format. Our AI is trained on these complex scenarios and extracts data accurately even when multiple languages and scripts appear on a single receipt. ### High Accuracy Across Scripts Whether it's Latin characters, Cyrillic, Arabic, Chinese, Japanese, Korean, Thai, or Devanagari, our AI delivers 90%+ accuracy. Complex scripts that would be impossible to type manually are handled just as well as simple English receipts. ## Multilingual Recognition Around the World ### Asia Tour: Six Countries, Six Scripts Rachel backpacks through Asia for three months, visiting Thailand, Vietnam, China, Japan, South Korea, and India. Every country uses a different script — Thai, Vietnamese (Latin with diacritics), Simplified Chinese, Japanese (mix of Hiragana/Katakana/Kanji), Hangul (Korean), and Devanagari (Hindi). Without multilingual support, Rachel would need six different tracking methods or spend hours manually translating and typing receipts. With Spentrip, she simply scans every receipt regardless of language. The app handles Thai street vendor receipts as easily as printed Chinese hotel invoices, creating a complete expense record across all six countries without any language barriers. ### Business Travel: Arabic and English Receipts Omar travels frequently between Dubai and London for work. His receipts are a mix of Arabic (UAE), English (UK), and sometimes both on a single receipt. His company requires detailed expense reports in English with all supporting documentation. Previously, he had to manually translate Arabic receipts or hire someone to help. Now he scans everything into Spentrip. The AI reads both Arabic and English receipts perfectly, extracts the financial data, and creates a clean expense report his finance team can process immediately — saving hours of translation work every trip. ### Food Tour: Local Restaurants, Zero English Sophie loves discovering authentic local restaurants off the tourist trail. In rural parts of Japan, China, and Korea, she frequently gets handwritten receipts entirely in local scripts with zero English. These receipts would normally be impossible to track — she can't read them, can't type the characters, and translation apps struggle with handwritten text. Spentrip's multilingual recognition handles most of these receipts successfully, reading the handwritten amounts and dates accurately enough to create expense entries. While not perfect with complex handwriting, it succeeds far more often than she expected, giving her a surprisingly complete record of her culinary adventures. --- # Intelligent Receipt Scanning > Snap a photo and let AI extract every detail from your receipts. Save 5+ minutes per expense with Spentrip's intelligent scanning technology. Works in any language. Source: https://spentrip.app/features/receipt-scanning ## How Receipt Scanning Works Spentrip's receipt scanning technology combines optical character recognition (OCR) with machine learning to deliver fast, accurate results. Here's the simple four-step process that happens automatically: 1 ### Capture the Photo Open Spentrip and tap the camera icon. Position your receipt in the frame and snap a photo. The app works with any lighting and handles various receipt sizes automatically. 2 ### AI Analyzes the Receipt Our machine learning model processes the image, identifying text patterns and extracting structured data. The AI recognizes merchant names, total amounts, dates, currencies, and even line items. 3 ### Instant Expense Creation Within 2-3 seconds, Spentrip creates a complete expense entry with all details populated. The receipt image is attached for your records, and the amount is added to your trip budget automatically. 4 ### Review & Confirm Quickly review the extracted details. In most cases, everything is perfect. If you need to make adjustments, just tap any field to edit. The original receipt image is always saved for reference. The entire process takes just seconds. What used to require 5-10 minutes of manual data entry now happens automatically, freeing you to focus on enjoying your travels instead of managing spreadsheets. ## The Benefits of Automated Receipt Scanning ### Save 5+ Minutes Per Receipt Manual entry is time-consuming and tedious. Scanning a receipt takes 10 seconds versus 5-10 minutes of typing. On a two-week trip with 50 receipts, that's over 4 hours saved — time you could spend exploring instead. ### 95%+ Accuracy Rate Spentrip's AI delivers exceptional accuracy, correctly identifying amounts, dates, and merchant names in over 95% of scans. This eliminates typos and data entry errors that plague manual tracking methods. ### Works Anywhere in the World Travel to any country and scan receipts in any language. The AI handles foreign currencies, different date formats, and multilingual text seamlessly. Perfect for international adventures and global business travel. ### Offline Photo Capture No internet? No problem. Take photos of receipts anytime, anywhere. Images are stored locally and processed automatically when you reconnect. Never miss an expense due to spotty WiFi again. ## Real-World Scenarios ### Business Traveler: Expense Report Ready Sarah travels monthly for client meetings across Europe. Instead of saving paper receipts and typing them into her company's expense system later, she scans every receipt immediately with Spentrip. At the end of her trip, she exports a complete, itemized report with all receipt images attached. Her finance team loves the accuracy and detail, and Sarah saves hours of administrative work. ### Backpacker: Track Every Penny on the Road Miguel is backpacking through Southeast Asia on a tight budget. Every expense matters, from street food to hostel stays. He uses receipt scanning to capture every purchase, even handwritten receipts from market vendors. The AI handles Thai, Vietnamese, and Indonesian receipts with ease. Miguel always knows exactly where his money is going and stays within budget. ### Family Vacation: Shared Expense Tracking The Johnson family is traveling through Italy with grandparents, parents, and three kids. Different family members pay for various expenses throughout the day. Everyone scans their receipts into the shared trip, creating a complete picture of spending. At the end of the vacation, they can see exactly what the trip cost and how much each category (dining, museums, transportation) added up to. --- # Smart Categorization > Automatically organize expenses into categories like Food, Transportation, Accommodation, and Activities. AI learns your patterns for perfect categorization every time. Source: https://spentrip.app/features/smart-categorization ## How Smart Categorization Works Behind every automatic category assignment is a sophisticated AI model trained on millions of real travel expenses. Here's how it works: 1 ### Merchant Recognition When you log an expense, the AI analyzes the merchant name. It recognizes thousands of restaurants, hotels, airlines, tour operators, and retailers globally. "Hilton Hotel" = Accommodation. "Southwest Airlines" = Transportation. "Olive Garden" = Food. 2 ### Pattern Matching For unfamiliar merchants, the AI looks for patterns in the description. Keywords like "cafe," "restaurant," "taxi," "museum," "market," or "rental" trigger appropriate categories. The system understands terms in multiple languages, too. 3 ### Contextual Analysis The AI considers context: time of day, expense amount, and your trip location. A $15 expense at 8am likely = breakfast. A $150 expense with "night" in the description = accommodation. Context improves accuracy significantly. 4 ### Learning from Corrections When you manually change a category, the AI learns. If you always categorize "Uber" as Activities (not Transportation) because you use it for sightseeing, the system adapts and applies your preference automatically going forward. The categorization happens instantly when you create an expense. You barely notice it's working — you just see your expenses neatly organized into categories without lifting a finger. When you do need to make a correction, it takes one tap, and the AI gets smarter for next time. ## Why Smart Categorization Matters ### Instant Spending Insights See exactly how much you spent on food vs. hotels vs. activities at any time. Discover that 40% of your budget went to dining, or that transportation was surprisingly cheap. These insights help you understand your travel spending patterns and make smarter budget decisions. ### Zero Manual Work 90%+ of expenses are categorized correctly automatically. You never have to think about tagging transactions or organizing expenses. The AI handles it all in the background, saving you hours of tedious categorization work over the course of a trip. ### Consistent Organization The AI always uses the same category names and logic, ensuring consistency across all your expenses. No more "Food" vs. "Dining" vs. "Meals" inconsistencies. Every restaurant is "Food," every taxi is "Transportation," and your reports are clean and professional. ### Tax & Reimbursement Ready Categorized expenses are essential for tax deductions and business reimbursements. Export expenses by category to easily separate personal dining from business meals, or isolate deductible transportation costs. Your accountant will thank you for the organized records. ## Smart Categorization in Practice ### Budget Analysis: Finding the Money Leaks Tom and Lisa budget $3,000 for their two-week European vacation, but they keep going over budget on trips. This time, they use Spentrip with smart categorization. During the trip, every expense is automatically organized. At the end, they review their spending by category and discover a shocking truth: dining accounted for 45% of their total spending — $1,350 on food alone. They realize they've been eating at expensive tourist restaurants daily instead of mixing in affordable local cafes. On their next trip, they adjust their dining strategy and stay perfectly within budget by allocating $800 to food and tracking it carefully. ### Business Travel: Separating Personal and Professional Jennifer extends her business trip to Tokyo with a personal weekend. She needs to separate reimbursable business expenses from personal vacation spending. Smart categorization helps enormously: Business lunches and client dinners are tagged "Food," while her weekend sushi adventure is also "Food" — but she adds notes to distinguish them. At trip's end, she exports business expenses by category: Transportation (flights, trains), Accommodation (hotel nights Mon-Fri), and Food (client dinners only). Her expense report is perfectly organized, approved within hours, and she gets reimbursed quickly. Her personal weekend expenses stay private. ### Destination Comparison: Which City Is More Expensive? Avery travels frequently and wants to know which cities offer the best value. After trips to Bangkok, Barcelona, and Buenos Aires, she compares category breakdowns across destinations. In Bangkok, food averaged $8/day. In Barcelona, $35/day. In Buenos Aires, $22/day. Accommodation was cheapest in Bangkok ($30/night) and most expensive in Barcelona ($120/night). With this data, Avery plans future trips smarter, choosing destinations that fit her budget. She knows that Southeast Asia delivers incredible value for food and accommodation, while Europe requires a bigger budget. This insight helps her maximize her travel experiences within her financial constraints. --- # Telegram Integration > Log travel expenses from Telegram. Send a photo, a PDF, a link, a voice note, or just type it — and link a group chat so everyone on the trip can add expenses without an account. Source: https://spentrip.app/features/telegram-integration ## What Makes It Different ### Group Chats One /link from the trip owner and the whole group can log expenses. Members need no account of their own. ### Receipt Links Paste a URL to a booking confirmation and the bot fetches the page. Useful for the receipts that never arrive as a file. ### Five Ways In Type it, photograph it, forward a PDF, paste a link, or say it out loud. ### Everywhere Telegram Runs Phone, tablet, desktop, or web — the bot is the same conversation on all of them. ## Getting Started For yourself: message [@spentrip_bot](https://t.me/spentrip_bot) and start logging, or open **Settings → Telegram** in the app, send /login, and paste the code to link an account you already have. For a group: add the bot to the chat and have the trip owner send /link. The [Telegram help article](/help/telegram.md) walks through both, plus the commands and hashtag syntax. --- # Travel Insights > Beautiful charts and detailed analytics reveal your spending patterns. Make smarter budget decisions with visual breakdowns, trend analysis, and actionable insights. Source: https://spentrip.app/features/travel-insights ## How Travel Insights Work Spentrip analyzes your expense data continuously, generating insights and visualizations automatically. Here's what happens behind the scenes: 1 ### Continuous Data Aggregation As you log expenses, Spentrip aggregates data by category, date, trip, and other dimensions. This happens instantly and automatically — you don't trigger reports or wait for processing. The insights are always current and accurate. 2 ### Visual Chart Generation The app creates a beautiful, interactive pie chart from your data showing category breakdowns at a glance. Tap any slice to drill down into details, and use the date filter to analyze specific time periods within your trip. 3 ### Pattern Detection Spentrip identifies patterns in your spending by comparing different time periods and categories. Filter the chart to see how spending changed week-to-week, or compare the first half of your trip to the second half to spot trends. 4 ### Budget Progress Tracking If you've set a trip budget, Spentrip tracks progress in real-time. See how much you've spent, how much remains, your daily average, and projected final total. Get alerts when you're approaching budget limits to avoid overspending. All insights update live as you add expenses. There's no "generate report" button to press or complex filters to configure. Open the Insights tab and see your spending visualized beautifully, providing immediate answers to "where is my money going?" ## Why Visual Insights Matter ### Instantly Understand Spending A pie chart showing 45% Food, 30% Accommodation, 15% Activities, 10% Transportation tells you more in 3 seconds than scanning 100 line items ever could. Visual insights make complex data comprehensible at a glance. ### Discover Hidden Patterns Filter the chart by different time periods to reveal insights you'd never notice in raw data. Compare your first week to your second week, or analyze weekend versus weekday spending. Recognizing these patterns helps you adjust behavior and save money on future journeys. ### Stay On Budget Real-time budget tracking shows exactly how you're pacing. If you're halfway through your trip but have spent 70% of your budget, you know you need to scale back spending. Avoid the shock of budget overruns with proactive monitoring. ### Plan Smarter Future Trips Historical insights inform future planning. If your last beach vacation cost $100/day for food, budget accordingly next time. If European cities consistently run 50% over budget, adjust your planning. Learn from past trips to become a more informed, strategic traveler. ## Insights That Change Travel Behavior ### Discovering the Dining Problem Claire and Ben always wonder why their vacations cost more than expected. After their Paris trip, they review Spentrip's category breakdown and are shocked: dining represented 48% of total spending — $1,920 of their $4,000 budget. They were eating at restaurants three times daily without realizing the cumulative cost. The visual pie chart makes the impact undeniable. On their next trip to Barcelona, they adjust: breakfast from grocery stores, packed lunches for sightseeing days, and nice dinners out. Their Barcelona trip costs $2,800 for the same duration, saving $1,200 by cutting dining to 28% of budget. The insights drove behavioral change that dramatically improved their travel budgets. ### Weekend Spending Spikes Derek tracks his month-long digital nomad stint in Thailand. Using the date filter on the pie chart, he compares weekday spending to weekend spending and notices a stark difference — his spending nearly doubles on Saturdays and Sundays. He realizes he's treating weekends as "vacation mode" even though he's technically working. This pattern costs him an extra $800 over the month. The next month in Vietnam, he consciously moderates weekend spending, treating them more like regular days with occasional splurges. His average daily cost drops from $65 to $48, extending his travel budget by weeks. Without the ability to filter and compare time periods, he never would have spotted this unconscious pattern. ### Budget Success Through Monitoring The Rodriguez family sets a strict $3,000 budget for their 10-day Disney World vacation. They check Spentrip's budget tracker daily. On day 5, they've spent $1,800 — 60% of budget with 50% of trip remaining. The projection shows they're headed for $3,600 total. They course-correct immediately: skip the expensive character breakfast ($180), choose counter-service meals instead of sit-down restaurants, and reduce souvenir shopping. By day 10, they finish at $2,950 — under budget and stress-free. The real-time budget tracking and projection gave them actionable data to make mid-trip corrections, preventing the budget disaster they experienced on previous vacations. --- # Trip-Based Organization > Organize expenses by individual trips for crystal-clear tracking. Perfect for comparing destination costs, separating business and personal travel, and analyzing trip budgets. Source: https://spentrip.app/features/trip-organization ## How Trip Organization Works Managing trips in Spentrip is intuitive and flexible. Here's the complete workflow from creation to analysis: 1 ### Create a New Trip Tap "New Trip" and enter basic details: trip name, destination, dates, and optional budget. Trips can be anything — weekend escapes, month-long adventures, or daily commutes. Name them however makes sense to you. 2 ### Log Expenses to the Trip Every expense is assigned to a trip when you create it. The app defaults to your current active trip but you can always change it. Scan receipts, use voice logging, or type manually — all methods work seamlessly with trip organization. 3 ### Monitor Trip Spending View trip totals in real-time on the trip overview screen. See how much you've spent, how much budget remains, category breakdowns, and spending trends. Every new expense updates the trip dashboard instantly. 4 ### Compare and Analyze After your trip, compare it to past adventures. See that Rome cost 30% more than Prague, or that this year's vacation came in under budget compared to last year. Archive old trips to keep your active list clean while preserving historical data forever. Trip organization happens automatically in the background. You don't have to manually tag expenses or remember which trip you're on. The app keeps everything separated and organized, giving you clean, isolated financial records for every journey you take. ## Why Trip-Based Organization Transforms Travel Budgeting ### Crystal-Clear Cost Per Trip Know exactly what each journey cost. No guessing, no estimating, no vague recollections. "Our Italy trip cost $4,287" is a precise, documented fact. Use this data to plan future trips realistically and avoid budget surprises. ### Easy Destination Comparison Compare costs across destinations effortlessly. Discover which cities offer the best value, which are surprisingly expensive, and where to allocate bigger or smaller budgets. Make smarter destination choices based on hard data, not assumptions. ### Business vs. Personal Separation Keep work travel completely separate from personal vacations. Export business trips for reimbursement or tax purposes without any personal expenses mixed in. Maintain professional expense reports that finance teams approve quickly. ### Historical Trip Records Access past trip data anytime. Look back at last year's beach vacation to plan this year's budget. Review old business trips for expense report patterns. Your complete travel financial history is preserved and searchable forever. ## Trip Organization in Real Life ### Annual Family Vacation: Budget vs. Actual The Williams family takes an annual summer vacation, budgeting $5,000 each year. For years, they've exceeded budget without understanding why. This year, they use Spentrip to track "Williams Family Summer 2024" as a dedicated trip. Throughout the two-week vacation in Florida, every expense goes into this single trip. At trip's end, the final total is $5,850 — $850 over budget. They review the category breakdown and discover the culprit: daily theme park food cost $1,200 (24% of spending), far more than expected. Next year, they adjust by packing snacks and eating one meal per day outside the parks, saving $600 and staying comfortably within their $5,000 budget. ### Business Traveler: Multiple Trips Per Month Nina travels for work 2-3 times monthly to different cities. Each trip requires a separate expense report for reimbursement. She creates individual trips for each journey: "NYC Client Meeting Feb 5-7," "Chicago Conference Feb 12-15," "SF Office Visit Feb 20-21." As she travels, she logs expenses to the appropriate trip automatically. When it's time to submit expense reports, she exports each trip separately with all receipts attached. Her finance team receives clean, organized reports for each business trip, and Nina gets reimbursed quickly without manually sorting through a month of mixed personal and business expenses. ### Destination Comparison: Where to Travel Next? Over two years, Marcus visits 15 different cities across 4 continents, organizing each as a separate trip in Spentrip. He's planning his next adventure and wants to maximize value. He reviews his trip history: Bangkok averaged $45/day total, Lisbon $85/day, Tokyo $120/day, Copenhagen $150/day. He discovers Southeast Asia offers incredible value, while Scandinavia requires significantly higher budgets. Armed with this data, Marcus chooses Vietnam and Thailand for his next trip, knowing he can travel comfortably for 3 weeks on the same budget that would give him only 10 days in Northern Europe. Trip organization turned his expense data into actionable travel intelligence. --- # Voice Expense Tracking > Log expenses hands-free with voice commands while traveling. Perfect for on-the-go tracking when typing isn't convenient. Fast, accurate, and effortless. Source: https://spentrip.app/features/voice-tracking ## How Voice Tracking Works Spentrip's voice tracking uses advanced speech recognition to convert your spoken words into structured expense data. Here's how it works in four simple steps: 1 ### Activate Voice Mode Open Spentrip and tap the microphone icon on the main screen. The app enters listening mode, ready to capture your expense details. A simple animation shows you're being heard. 2 ### Speak Your Expense Say the amount and description naturally: "Lunch 45 euros" or "Taxi to airport 30 dollars." You can include the category if you want: "Hotel accommodation 150 pounds." 3 ### AI Processes Speech Our AI transcribes your speech, identifies the amount, currency, merchant, and category. The system is trained on thousands of travel scenarios and understands natural language patterns. 4 ### Expense Created Instantly The expense appears in your trip with all details filled in. Review it quickly to confirm accuracy, then you're done. The entire process takes less than 5 seconds from start to finish. Voice tracking is incredibly flexible. You can be as detailed or as brief as you like. Say "Coffee 5 dollars" for a quick log, or "Breakfast at Cafe Rouge 28.50 euros including tip" for more context. The AI adapts to your style. ## Why Travelers Love Voice Tracking ### 5-Second Expense Logging Typing takes 30-60 seconds. Voice tracking takes 5 seconds. That's 10x faster. Over a two-week trip with 50 expenses, you'll save over 40 minutes — time better spent exploring new places. ### Perfect for Busy Hands Carrying luggage, holding hands with loved ones, eating street food, or navigating crowded markets? Voice tracking lets you log expenses without fumbling with your phone. Completely hands-free and effortless. ### Natural Language Understanding No need to memorize commands or follow strict formats. Speak naturally: "Dinner 80 bucks" or "35 euros for museum tickets" both work perfectly. The AI understands conversational language and travel terminology. ### Works in Noisy Environments Advanced noise cancellation filters out background sounds from busy streets, crowded restaurants, and public transportation. Speak at normal volume and Spentrip captures your expense clearly, even in chaos. ## Real-World Voice Tracking Scenarios ### Market Shopping in Morocco Emma is exploring the souks of Marrakech, her arms full of colorful textiles and spices. Every few minutes, she makes a purchase from a different vendor. Instead of stopping to type each transaction, she uses voice tracking: "Scarf 200 dirhams," "Spices 150 dirhams," "Leather bag 400 dirhams." By the end of her shopping spree, all expenses are logged perfectly, and she can review her spending over mint tea later. ### Road Trip Across America Jake and Maria are driving Route 66, stopping frequently for gas, food, and attractions. As the passenger, Maria uses voice tracking at every stop: "Gas 45 dollars," "Lunch at diner 32 dollars," "Grand Canyon entrance fee 35 dollars." She never has to dig out her phone while Jake drives, making expense tracking seamless throughout their 2,000-mile journey. ### Street Food Adventures in Bangkok David loves Bangkok's street food scene but finds it challenging to track small, frequent purchases. He uses voice tracking throughout the day: "Pad Thai 60 baht," "Mango sticky rice 40 baht," "Fresh juice 30 baht." Each quick voice command takes seconds, allowing him to focus on savoring the flavors rather than managing finances. At day's end, he has a complete record of his food crawl. --- # WhatsApp Integration > Log travel expenses from a WhatsApp chat. Send a photo, a PDF, a voice note, or just type the amount — it lands in your trip, categorized. Start before you install the app. Source: https://spentrip.app/features/whatsapp-integration [Open WhatsApp](/whatsapp) ## Why WhatsApp? ### Zero Friction You're already in the app. Logging an expense is one more message in a thread you had open anyway. ### Four Ways In Type it, photograph it, forward the PDF, or say it out loud. The same AI handles all four. ### Works Offline From the App No Spentrip account needed to begin. Start in the chat, claim the account later, keep everything you logged. ### Straight Into the Right Trip Set a default with /trip, or route a single expense with #trip:Rome2026. ## Getting Started Two ways in, depending on where you're starting from. With no app: open [spentrip.app/whatsapp](/whatsapp), send a message, and you're logging expenses. With the app already installed: **Settings → WhatsApp** gives you a code to send the bot, which links the chat to your existing trips. The [WhatsApp help article](/help/whatsapp.md) covers the commands, the hashtag syntax, and how to disconnect. --- # Getting Started > Learn the basics of Spentrip — navigate the app, add your first expense, and understand the core features. Source: https://spentrip.app/help/getting-started ## What is Spentrip? Spentrip is a mobile travel expense tracker for iOS and Android. It gives you three ways to log spending — scan a receipt, type it in, or say it out loud — and organizes everything with categories, tags, and trips so you can see where your money goes while traveling. Whether you're tracking personal travel spending, managing group trip expenses, or splitting costs on a shared trip, Spentrip handles it. This guide walks you through the basics so you can start logging expenses right away. ## Navigating the App The app is organized around three main tabs, accessible from the bottom navigation bar: ### Home Your recent expenses at a glance. This is where you land every time you open the app. ### Expenses A searchable list of all your expenses, with filters for date, category, and more. ### Reports Charts and analytics showing your spending by category, time period, and trip. ## Three Ways to Add Expenses Tap the **+** button on the home screen to add an expense. You'll see three options: ### Scan a Receipt Take a photo, pick from your library, or import a PDF. AI extracts every detail. Premium ### Manual Entry Type in the merchant, items, and amounts yourself. Fast and straightforward. Free ### Voice Mode Speak your expense details and let AI create the entry hands-free. Premium ## What's in an Expense Every expense in Spentrip contains: - **Merchant name** — where you made the purchase - **Date** — when the transaction happened - **Currency** — supports 150+ currencies - **Line items** — each with a name, quantity, price, and category - **Tags** — optional labels for filtering (up to 10 per receipt) ## Free vs Premium ### Free Tier - Unlimited manual entry - 14 travel categories - Spending reports and charts - Multi-currency support - Cloud sync across devices - PDF and CSV export ### Premium - Everything in Free, plus: - AI receipt scanning (camera, photo, PDF) - Voice mode - Smart AI categorization - Trip sharing with travel companions ## Add Your First Expense Ready to get started? Here's the quickest path: 1 #### Open the App You'll land on the home screen. 2 #### Tap + Hit the add button at the bottom of the screen. 3 #### Choose Method Scan, type, or speak. Pick whatever suits the moment. 4 #### Save Review the details and tap save. That's it. ## Related Articles [Receipt Scanning Scan paper receipts and PDFs with AI-powered OCR.](/help/receipt-scanning.md) [Manual Entry Enter expenses by hand with full line-item detail.](/help/manual-entry.md) [Voice Mode Add expenses hands-free with speech-to-text.](/help/voice-mode.md) --- # Receipt Scanning > Scan paper receipts and digital invoices with AI-powered OCR. Extract merchant, items, prices, and totals automatically. Source: https://spentrip.app/help/receipt-scanning ## What is Receipt Scanning? Receipt scanning uses AI-powered OCR to read your receipts and extract everything automatically: merchant name, date, individual line items with quantities and prices, discounts, and the total. You point your camera at a receipt, and the app does the rest. It works with paper receipts, digital invoices, and PDF files. Receipts in any language are supported, so it handles everything from a corner store receipt to a foreign-language invoice. Premium feature ## How to Scan a Receipt 1 #### Tap + Open the add expense menu from the home screen. 2 #### Choose Source Camera (take a photo), photo library (pick existing), or files (import a PDF). 3 #### Wait for AI The receipt goes through: pending, processing, uploading, done. 4 #### Review & Save Check the extracted data, make corrections if needed, and save. ## What the AI Extracts The AI reads the full receipt and pulls out structured data: ### Header Info - Merchant name - Transaction date - Currency ### Line Items - Item name and quantity - Individual prices - Discounts and totals ## Supported Formats ### Images - JPG / JPEG - PNG - GIF - WebP ### Documents - PDF files ### QR Codes - Point your camera at a QR code on a receipt to scan it. The app reads the embedded data and creates an expense automatically. ### Sources - Camera (take a photo) - Photo library (pick existing) - Files app (import PDF) ## Tips & Details ### Offline Support No internet? Receipts queue locally on your device and process automatically when you're back online. Nothing gets lost. ### Any Language The AI handles receipts in any language. Whether it's a thermal print from a Tokyo convenience store or a restaurant bill from Berlin, it'll extract the data correctly. ### Rescan If Needed If the results aren't satisfactory, you can rescan the receipt. This reprocesses the image through the AI for a fresh extraction. ### Processing Flow After you capture or select an image, it moves through four stages: **pending** (queued), **processing** (AI reading), **uploading** (syncing data), and **done** (ready to review). ### Always Review After scanning, you'll see the extracted data in an editable form. Take a moment to verify the merchant, amounts, and items before saving. You can correct anything the AI got wrong. ## Related Articles [Manual Entry Enter expenses by hand when you don't have a receipt.](/help/manual-entry.md) [Voice Mode Speak your expense details instead of typing.](/help/voice-mode.md) [Editing & Deleting Correct scanned data or rescan for better results.](/help/editing-expenses.md) --- # Manual Entry > Enter expenses manually with detailed line items, discounts, and custom categories. Source: https://spentrip.app/help/manual-entry ## What is Manual Entry? Manual entry lets you type in expense details yourself. You fill in the merchant, date, and individual line items with prices and categories. It's the most direct way to log an expense and works for situations where you don't have a receipt to scan or don't want to use voice. This is a free feature with no limits. You can log as many expenses as you want without a subscription. Free — no subscription required ## How to Enter an Expense Manually 1 #### Start a new expense Tap the **+** button on the home screen and select **Manual Entry**. 2 #### Fill in the header Enter the **merchant name**, pick a **date** using the date picker (future dates are not allowed), and select the **currency**. The currency auto-detects based on your recent receipts or the active trip's default. 3 #### Add line items Each item needs a **name** (required), **quantity** (supports decimals like 1.5), **unit price**, and a **category** (chosen from 14 travel categories). Add as many items as you need. 4 #### Add discounts (optional) Apply a discount to individual items, or set a receipt-level discount that distributes proportionally across all items. 5 #### Tag it (optional) Attach up to **10 tags** per receipt for filtering and organization. Tags like "Business", "Reimbursable", or "Trip" help you find expenses later. 6 #### Save Review the total and tap save. The expense is added to your home screen and synced to the cloud. ## Field Reference Field Required Details Merchant name No The store or business name Date Yes Defaults to today. Cannot be a future date. Currency Yes Auto-detected from recent receipts or trip default Item name Yes What you purchased Quantity Yes Supports decimals (e.g., 1.5 kg) Unit price Yes Price per unit. Negative values allowed for refunds. Category Yes One of 14 travel categories Item discount No Per-item discount amount Receipt discount No Applied proportionally across all items Tags No Up to 10 custom labels per receipt ## Tips & Details ### Validation Rules The total can't be negative. Refund items (those with a negative price) can't have discounts applied to them. The app enforces these rules and will show an error if something doesn't add up. ### Two Kinds of Discounts **Item-level discounts** reduce the price of a specific item. **Receipt-level discounts** apply a flat amount distributed proportionally across all items based on their share of the subtotal. ### Currency Auto-Detection The currency field defaults to whatever you used on your most recent receipt, or the default currency of the active trip. You can always change it manually. ### 14 Travel Categories Each line item gets assigned to one of 14 fixed categories. These categories are the same ones used across all expense types, keeping your reports consistent whether you scan, type, or speak. ## Related Articles [Receipt Scanning Let AI fill in the details by scanning a receipt or PDF.](/help/receipt-scanning.md) [Voice Mode Speak your expenses instead of typing them.](/help/voice-mode.md) [Editing & Deleting Change details, add items, or remove an expense.](/help/editing-expenses.md) --- # Voice Mode > Add expenses hands-free using voice dictation. Speak your expense details and let AI do the rest. Source: https://spentrip.app/help/voice-mode ## What is Voice Mode? Voice mode lets you add expenses by speaking. Tap the microphone, describe what you spent, and Spentrip creates a full expense entry from your words. The AI figures out the merchant, amount, items, currency, and category from natural speech. It uses cloud-based speech recognition with support for 50+ languages. Good for moments when typing isn't practical — walking, driving, cooking, or when your hands are full. Premium feature ## How to Use Voice Mode 1 #### Tap the Microphone Open the add expense menu and select voice mode, or tap the microphone icon from the home screen. 2 #### Speak Your Expense Describe what you spent in your own words. Include the merchant, items, and amounts. You'll see real-time transcription on screen. 3 #### Confirm or Retry Review the generated expense. You can confirm to save it, retry the dictation, or cancel. ## What You Can Say There's no special format or syntax. Just describe the expense the way you'd tell a friend: "Spent thirty-five dollars on lunch at Chipotle" "Taxi to the airport, twenty-two fifty" "Paid fifty euros for museum tickets and ten euros for coffee" "Grocery run at Whole Foods, about a hundred and twenty bucks" The AI handles amounts in different formats, mentions of currency, and natural phrasing. You don't need to structure your speech in any particular way. ## Edit with Voice Voice mode isn't just for new expenses. You can also use it to edit existing receipts. Open any expense, tap **Edit with Voice**, and describe the changes you want to make. The AI updates the receipt based on your instructions. **Example:** Open a receipt and say "Change the merchant to Target and add a five-dollar item for batteries." The AI applies both edits. ## Tips & Details ### Recording Limits Maximum listen duration is **10 minutes**. After that, recording stops automatically. You'll have plenty of time for even the most detailed expense descriptions. ### Pause Detection The app detects when you stop talking. On **Android**, it waits 10 seconds of silence before stopping. On **iOS**, it waits 30 seconds. You can also stop manually by tapping the microphone again. ### Language Support Voice mode supports **50+ languages** for speech recognition. You can change the speech recognition language in your app settings. The AI processes your speech in the selected language and creates the expense accordingly. ### Visual Feedback While you speak, you'll see a microphone visualization that responds to your voice in real time, along with the transcribed text appearing as you talk. This helps you confirm the app is hearing you correctly. ### Requires Internet Voice mode uses cloud-based speech recognition, so an internet connection is required. If you're offline, use [manual entry](/help/manual-entry.md) instead. ## Related Articles [Receipt Scanning Have a receipt? Scan it for full line-item extraction.](/help/receipt-scanning.md) [Manual Entry Type expenses in yourself when you prefer hands-on control.](/help/manual-entry.md) [Editing & Deleting Make changes to any expense after it's saved.](/help/editing-expenses.md) --- # Editing & Deleting > Edit expense details, manage line items, and delete receipts. Understand permissions for shared trips. Source: https://spentrip.app/help/editing-expenses ## Editing Your Expenses Every expense in Spentrip is fully editable after you save it. You can change the merchant name, adjust dates, add or remove line items, update prices, switch categories, and modify tags. The editing experience is the same whether the expense was scanned, typed, or spoken. Open any expense from your home screen and tap the edit button to start making changes. ## What You Can Edit ### Receipt Details - Merchant name - Date - Currency - Receipt-level discount - Tags (add, remove, or change) ### Line Items - Add new items - Edit item name, quantity, price - Change item category - Adjust item-level discounts - Remove items ## What You Can't Change - **Source type** — How the expense was originally added (scanned, manual, or voice) is recorded permanently. You can't change a manual entry to appear as a scan. - **Uploaded file or image** — The original receipt photo or PDF is attached permanently. You can't swap it out for a different file. ## Rescanning a Receipt For expenses that were originally scanned, you have a **Rescan** option. This sends the original image or PDF back through the AI for a fresh extraction. It's useful when the first scan missed something or got a detail wrong. ### Rescan replaces your changes If you've made manual edits to a scanned receipt, rescanning will overwrite those changes with fresh AI-extracted data. The app warns you before proceeding so you don't lose corrections by accident. ## Deleting Expenses You can delete any expense you have permission to edit. Open the expense, tap the delete option, and confirm. ### Deletion is permanent There is no undo, no trash folder, and no recovery. Once you delete an expense, it's gone. Make sure you want to remove it before confirming. ## Permissions in Shared Trips In shared trips, editing and deleting permissions depend on your role: ### Trip Owner - Edit any receipt in the trip - Delete any receipt in the trip - Move receipts between trips ### Trip Member - Edit your own receipts - Delete your own receipts - Cannot edit other members' receipts - Cannot delete other members' receipts **Your own receipts** are always fully under your control. You can edit and delete them without restrictions, even in shared trips. ## Tips ### Edit with Voice If you have premium, you can use **Edit with Voice** to describe changes verbally instead of tapping through fields. Say something like "change the merchant to Walmart and remove the second item." ### Rescan Before Editing If a scanned receipt has many errors, try rescanning first. It's faster than correcting each field manually, and you can always tweak the results afterward. ### Moving Receipts Trip owners can move receipts between trips. This is useful when an expense was logged in the wrong trip or needs to be reassigned. ## Related Articles [Receipt Scanning Understand how scanned receipts work and when to rescan.](/help/receipt-scanning.md) [Manual Entry Learn the fields and validation rules for manual expenses.](/help/manual-entry.md) [Getting Started New to Spentrip? Start here for the basics.](/help/getting-started.md) --- # Trips > Create trips to group and organize your travel expenses. Set destinations, dates, budgets, and cover images. Source: https://spentrip.app/help/trips ## Overview Trips let you group related travel expenses together. Instead of one long list of every receipt, you create separate trips for different journeys: a weekend getaway, a business conference, a backpacking adventure through Southeast Asia. Each trip tracks its own expenses, has its own currency, and generates its own reports. You can also share trips with travel companions, but that is covered in the [Sharing Trips](/help/sharing-trips.md) article. ## How to Use It ### Creating a Trip - Open the Trips page from the Home screen and tap the **+** button. - Enter a trip name and optional notes. - Set your **destination** — where you're heading. - Choose **start and end dates** for your trip. - Set a **budget** to track how much you plan to spend. - Add a **cover image** to personalize the trip. - Set the trip currency. This is fixed at creation and applies to every receipt in the trip. - Tap **Create**. ### Adding Expenses to a Trip When you add a receipt (scan, voice, manual entry), select the target trip before saving. The expense is then tied to that trip and counted toward its totals and budget. ### Viewing a Trip Tap any trip to see its overview. You will see the trip name, destination, dates, member count, total spending vs budget, and a list of recent expenses. From here you can also access the trip's reports and settings. ### Editing a Trip Open the trip and tap the settings icon. You can change the name, notes, destination, dates, budget, and cover image. The currency cannot be changed after creation. ### Archiving a Trip Only the trip owner can archive a trip. Archiving hides it from the active trip list but does not delete anything. You can still access archived trips and their data from the archived section at the bottom of the trip list. ## Tips ### One Trip at a Time You can have multiple trips, but only one is active at a time. New expenses are added to your currently selected trip. Switch trips from the Home tab whenever you need to. ### Currency Is Locked The currency you choose at trip creation applies to all receipts in that trip. Pick carefully. If you need a different currency, create a new trip. ### Set a Budget Setting a budget helps you track spending against your plan. The trip overview shows how much you've spent vs your budget so you can stay on track. ### Archive Instead of Delete Finished a trip? Archive it. The data stays intact for future reference, but it stops cluttering your active list. ## Related Articles [Sharing Trips Invite travel companions to a trip and track group expenses together.](/help/sharing-trips.md) [Charts & Analytics Visualize trip spending with charts and category breakdowns.](/help/charts-analytics.md) [PDF Reports Export trip expense summaries as PDF or CSV.](/help/pdf-reports.md) --- # Sharing Trips > Invite travel companions to shared trips. Track who spent what and manage permissions. Source: https://spentrip.app/help/sharing-trips ## Overview Shared trips let multiple people log expenses to the same place. Friends on a group trip. Couples on vacation. A team tracking conference costs. Everyone adds their receipts, and the trip keeps a running total with a breakdown of who spent what. Trip sharing is a premium feature and requires an active Spentrip subscription. ## How to Use It ### Inviting Members - Open the trip you want to share. - Tap the **Share** button. - Spentrip generates a shareable invite link. - Send the link to the people you want to invite (text, email, messaging app, whatever works). - When someone opens the link and joins, they appear in the trip's member list. Only the trip owner can generate invite links and add or remove members. ### Member List The member list shows every person in the trip. Each entry displays the member's display name, profile photo, and role (owner or member). The owner is clearly labeled. ### Removing Members The trip owner can remove any member from the trip. Tap the member's entry and confirm removal. Their previously added receipts remain in the trip. ## Permissions ### Trip Owner - Edit and delete all receipts in the trip - Invite new members and remove existing ones - Edit trip settings (name, notes, destination, dates, budget, cover image) - Archive the trip - Move receipts between trips - Access all reports and exports ### Trip Member - Add new receipts to the trip - Edit and delete their own receipts only - View all receipts and trip data - See the per-member spending breakdown - Access all reports and exports ## Tips ### Member Spending Breakdown The reports tab shows how much each member spent. Use this to settle up after a trip or split shared costs without guesswork. ### Everyone Sees Everything All members can see all receipts in the trip. If you need to track expenses privately, use a personal (non-shared) trip instead. ### One Owner per Trip The person who creates the trip is the owner. Ownership cannot be transferred. If you need a different owner, create a new trip. ### Premium Required Trip sharing requires a Spentrip subscription. The trip owner needs an active subscription. Members can join shared trips on any plan. ## Related Articles [Trips Create and organize trips for your travel expenses.](/help/trips.md) [Charts & Analytics See per-member spending charts in shared trips.](/help/charts-analytics.md) [PDF Reports Export group expense reports for reimbursement or records.](/help/pdf-reports.md) --- # Charts & Analytics > Visualize your spending with charts, breakdowns by category, tag, and travel companion. Source: https://spentrip.app/help/charts-analytics ## Overview The Reports screen turns your raw expenses into visual breakdowns. See where your money goes by category, tag, or trip member. Pick any date range, apply filters, and the charts update instantly. Basic charts are available on the free plan. No subscription required. ## How to Use It ### Report Tabs The reports screen has three tabs. All three share the same date range and filters. ### Categories Report Pie and bar chart showing spending by the 14 travel categories. Each category shows its percentage of total spending and the exact amount. ### Tags Report Spending grouped by your custom tags. Since a single expense can have multiple tags, percentages may add up to more than 100%. This is expected. ### Members Report Only available in shared trips. Shows how much each member spent during the selected period. Useful for splitting costs or tracking individual contributions. ### Changing the Date Range Swipe horizontally on the date bar to move between periods. Tap the period label to switch between presets: week, month, quarter, year, or a custom date range. All three report tabs update together when you change the date range. ### Filtering Tap the filter button to open the unified filter panel. You can filter by: - Categories (select one or more of the 14 travel categories) - Tags (select one or more custom tags) - Members (in shared trips only) - Special filters: tagged-only or untagged-only expenses The filter button shows a badge with the number of active filters. Tap **Clear All** inside the filter panel to reset everything. ## Tips ### Tags Can Overlap One receipt tagged "Business" and "Travel" counts toward both tags. The tags report reflects this, so the sum of all tag amounts may exceed the total spending for the period. ### Filters Apply Everywhere When you set a filter, it applies to all three report tabs and to any PDF or CSV export you generate while the filter is active. ### Custom Date Ranges Need a report for a specific trip or billing cycle? Use the custom date range option to set exact start and end dates. ### Free to Use Charts and analytics are available on the free plan. You do not need a subscription to view spending breakdowns, use filters, or change date ranges. ## Related Articles [PDF Reports Export your charts and data as PDF summaries or CSV spreadsheets.](/help/pdf-reports.md) [Trips Organize expenses into trips for cleaner reports.](/help/trips.md) --- # PDF Reports > Generate and export detailed PDF expense reports. Share with your travel companions, accountant, or for personal records. Source: https://spentrip.app/help/pdf-reports ## Overview The Reports page offers two ways to export your expenses as PDF. Both respect your current filters and date range, so you export exactly the data you are looking at. Use reports for tax filing, reimbursement claims, trip expense tracking, or personal budgeting records. ## Export Types ### Export Summary A quick PDF generated on your device. Includes: - Date range and active filters - Total spending amount - Spending breakdown by category, tag, or member (depending on the active tab) - Chart visualization of spending Tap the menu in the top-right corner of the Reports page and choose **Export Summary**. The file is ready instantly — save it or share it via the system share sheet. ### Expense Report A detailed PDF with your actual receipt images, generated on our servers and sent to your email. Includes: - Cover page with date range, receipt count, total amount, and category breakdown - Individual pages for each receipt with merchant, date, amount, and the receipt image - Member names for shared trip reports - Tags (optional) Tap the menu in the top-right corner and choose **Generate Expense Report**. The report is processed in the background and delivered to your email with a download link that expires after 3 days. ## CSV Export ### Export from the Receipts Page Looking for a spreadsheet? CSV export lives on the **Receipts page**, not the Reports page. Tap the menu on the Receipts page and choose **Export** to get a CSV file with one row per line item: - Transaction ID, date, and merchant - Item description, unit price, quantity, and total - Currency and category - Tags (optional) The CSV opens in Excel, Google Sheets, Numbers, or any accounting software. Use it when you need to do your own calculations, pivot tables, or imports. ## Tips ### Filters Carry Over Reports export exactly what you see on screen. If you have filtered to a specific category, tag, or member, the export only includes those matching expenses. Clear filters before exporting if you want the full dataset. ### Common Use Cases - **Tax filing** — Export a year's worth of business expenses as CSV for your accountant. - **Reimbursement** — Generate an expense report for a business trip to submit to your employer. - **Trip tracking** — Export a shared trip's member breakdown to see who spent what. - **Personal budgeting** — Download monthly summaries to track spending trends over time. ## Related Articles [Charts & Analytics Explore your spending visually before exporting.](/help/charts-analytics.md) [Trips Group expenses into trips for focused reports.](/help/trips.md) --- # Siri Shortcuts > Use Siri voice commands to add expenses hands-free. Set up Siri shortcuts for quick expense tracking. Source: https://spentrip.app/help/siri-shortcuts ## What Are Siri Shortcuts? Spentrip integrates natively with iOS through App Intents, letting you add expenses using Siri voice commands without ever opening the app. Just speak your expense and Siri handles the rest. This is an iOS-only feature. It uses Apple's App Intents framework, so your shortcuts stay fast, private, and deeply integrated with the operating system. ## How to Use It Siri shortcuts are registered automatically when you install Spentrip. There's no manual setup required. 1 #### Activate Siri Say "Hey Siri" or long-press the side button on your iPhone. 2 #### Say the Command Try "Add expense with Spentrip" and describe what you spent. 3 #### Done Siri creates the expense using your current trip and currency. No app launch needed. ## Context-Aware Shortcuts Siri shortcuts in Spentrip are context-aware. They automatically pick up your current trip, currency, and locale settings. When you switch trips or change your locale in the app, the shortcut context updates to match. - **Current trip** — expenses go to whichever trip you have selected - **Currency** — uses the currency from your active trip or default settings - **Locale** — respects your current locale for formatting and language ## Tips and Details - No setup is needed. Shortcuts register automatically when the app is installed. - Context updates happen in real time. Switch your trip in the app, and the next Siri command will use the new trip. - Shortcut data is cleared when you sign out of Spentrip, so your expense context stays secure on shared devices. - This feature is available on iOS only. Android does not support App Intents. ## Related Articles [Voice Mode Add expenses hands-free using speech-to-text inside the app.](/help/voice-mode.md) [Control Center One-tap expense tracking from iOS Control Center.](/help/control-center.md) [Apple Watch Track expenses and view spending from your wrist.](/help/apple-watch.md) --- # Control Center > Add Spentrip buttons to iOS Control Center for one-tap expense tracking. Source: https://spentrip.app/help/control-center ## What Is Control Center Integration? On iOS 18 and later, you can add Spentrip buttons directly to your iPhone's Control Center. This gives you one-tap access to all three expense entry methods — snap a receipt, dictate by voice, or type it manually — without navigating through the app first. Swipe down from the top-right corner of your screen, and your Spentrip controls are right there alongside your other system toggles. ## How to Set It Up Adding Spentrip controls to your Control Center takes about 30 seconds: 1 #### Open Settings Go to the iOS Settings app on your iPhone. 2 #### Control Center Tap Control Center in the settings list. 3 #### Add Spentrip Find Spentrip in the list of available controls and tap the + button. 4 #### Use It Swipe down from the top-right of your screen to access your new controls. ## Available Quick Actions Three controls are available, each opening the app to a different entry method: ### Snap Receipt Opens the camera to scan a receipt immediately. No navigating through the app. ### Voice Log Starts voice mode so you can dictate an expense hands-free. ### Quick Log Opens the manual entry form to type in an expense directly. ## Tips and Details - Control Center integration is context-aware. It shares your current trip info, currency, and recent expenses with the controls. - Requires iOS 18 or later. If you're on an earlier version, this option won't appear in your Control Center settings. - You can access Control Center from any screen on your iPhone by swiping down from the top-right corner. - This is an iOS-only feature. Android does not offer a comparable Control Center API. ## Related Articles [Siri Shortcuts Add expenses using Siri voice commands.](/help/siri-shortcuts.md) [Apple Watch Track expenses and view spending from your wrist.](/help/apple-watch.md) [Home Screen Widgets See spending totals at a glance on your home screen.](/help/home-screen-widgets.md) --- # Apple Watch > Track expenses from your wrist. View spending, add expenses by voice or manually, and browse recent receipts on Apple Watch. Source: https://spentrip.app/help/apple-watch ## What Is the Apple Watch App? Spentrip includes a companion Apple Watch app for quick expense tracking from your wrist. Check your spending, log expenses by voice or manually, and browse recent receipts — all without pulling out your phone. The Watch app is designed for speed. When you need to capture an expense before you forget or glance at how much you've spent this month, it's the fastest way to do it. ## What You Can Do The Watch app has two main screens: a spending dashboard and a recent expenses list. ### Dashboard #### Spending Totals See your current month's spending front and center, plus a weekly total underneath. Totals update for whichever trip you have selected. #### Current Trip Expenses are added to whichever trip is selected on your iPhone. The Watch shows which trip is active so you always know where your entries are going. ### Adding Expenses #### Voice Entry Tap the voice button and speak naturally — something like "15 dollars for coffee." The app processes your words and creates the expense. #### Manual Entry Tap the add button to type an amount and pick a category. Your recent categories appear at the top for quick selection. ### Recent Expenses #### Browse and Delete Swipe to the second screen to see your latest expenses — each showing the merchant, category, date, and amount. You can swipe left on any expense you created to delete it. ## How Syncing Works The Watch app stays in sync with your iPhone automatically. When you add an expense on your phone, it appears on the Watch. When you log one from the Watch, it shows up on your phone and any other devices signed into your account. - Changes sync automatically between your iPhone and Watch — no manual refresh needed. - The Watch uses whichever trip is selected on your iPhone. Switch trips on your phone and the Watch follows automatically. - Expenses you add from the Watch appear instantly on the screen — the app doesn't wait for the sync round-trip to show your entry. ## Good to Know - The Watch app is for quick logging and viewing. You can't edit existing expenses or scan receipts from the Watch — use your phone for that. - Voice recognition uses your Watch's language setting, which may be different from your iPhone. If it's not recognizing you correctly, check your Watch language in the Watch app on your iPhone. - Requires an iPhone paired with your Apple Watch. - You can only delete expenses you created yourself. In shared trips, other members' expenses are view-only. ## Related Articles [Siri Shortcuts Add expenses using Siri voice commands.](/help/siri-shortcuts.md) [Control Center One-tap expense tracking from iOS Control Center.](/help/control-center.md) [Voice Mode Add expenses hands-free using voice inside the app.](/help/voice-mode.md) --- # Home Screen Widgets > Add spending widgets to your home screen. See weekly or monthly totals at a glance. Source: https://spentrip.app/help/home-screen-widgets ## What Are Home Screen Widgets? Spentrip widgets put your spending totals on your home screen so you can check them without opening the app. Available on both iOS (14+) and Android, widgets show your current spending, how it compares to the previous period, and which direction the trend is heading. You can add multiple widgets with different configurations — one for your personal spending and another for a work trip, for example. ## What Widgets Display Each widget gives you a quick snapshot of your spending: - **Current period total** — your spending for this week or month - **Previous period total** — last week's or last month's total for comparison - **Trend indicator** — percentage change with up, down, or flat arrows showing the direction - **Trip name** — which trip this widget is tracking ## How to Add a Widget ### iOS - Long-press on your home screen until the icons jiggle. - Tap the **+** button in the top-left corner. - Search for "Spentrip" in the widget gallery. - Choose your preferred size (small, medium, or large). - Tap "Add Widget" and position it on your screen. - Long-press the widget and tap "Edit Widget" to configure the trip and period. ### Android - Long-press on an empty area of your home screen. - Tap "Widgets" from the menu that appears. - Find Spentrip in the widget list. - Drag the widget to your desired position. - Configure the trip and period in the setup dialog. ## Configuration Options Each widget can be customized independently: ### Period Choose between weekly or monthly totals. The widget shows the current period alongside the previous one. ### Trip Select any of your trips. Add multiple widgets to track different trips simultaneously. ## Tips and Details - Widgets auto-update when your app data changes. The minimum refresh interval is one hour, so very recent expenses may take a moment to appear. - Widgets only show spending totals, never individual transaction details. Your expense specifics stay private even on a shared lock screen. - Widget data is stored locally on your device using App Groups (iOS) or local storage (Android). Nothing is fetched from the network by the widget itself. - iOS supports small, medium, and large widget sizes. Android widgets have configurable sizes that you can resize after placement. - You can place multiple widgets with different trip and period combinations to monitor several budgets at once. ## Related Articles [Charts and Analytics Dive deeper into your spending data with full reports.](/help/charts-analytics.md) [Trips Organize expenses into personal or shared trips.](/help/trips.md) [Control Center One-tap expense tracking from iOS Control Center.](/help/control-center.md) --- # WhatsApp Bot > Log travel expenses from a WhatsApp chat. Send a photo, a PDF, a voice message, or just type the amount, and the expense lands in your trip. Source: https://spentrip.app/help/whatsapp ## What Is the WhatsApp Bot? The Spentrip bot lives in WhatsApp. Send it a photo of a receipt, a PDF, a voice message, or just type 18 EUR paella in Barcelona — the expense is created and filed into your trip. No switching apps, no waiting until the end of the day. It's the fastest way to capture an expense while you're actually out spending: you're already in WhatsApp, so the receipt goes in before it ends up crumpled in a pocket. Start a chat at [spentrip.app/whatsapp](/whatsapp) — it opens WhatsApp on your phone, or shows a QR to scan if you're at a desktop. The bot's number is **+1 555-970-2123** if you'd rather add it by hand. To link an existing account, open **Settings → WhatsApp** in the app. ## Linking Your Account 1 #### Copy Your Code Open Settings → WhatsApp in the app. Your unique code is on screen — tap to copy it. 2 #### Open WhatsApp Tap Open WhatsApp to start a chat with the bot, or message the number by hand. 3 #### Send Your Code Paste the code as your first message to the bot. 4 #### Done The bot confirms the link. Start sending expenses right away. Already chatting with the bot but haven't linked yet? Send /login and it will ask for the code. ## What You Can Send Four ways to log an expense, all in the same chat: ### Plain Text Type the expense however you'd say it. The AI pulls out the amount, currency, and merchant. 18 EUR paella in Barcelona ### Receipt Photos Snap the receipt and send it. The same OCR that powers in-app scanning reads it. - JPG, PNG, WebP - Merchant, amount, and date extracted ### PDF Receipts Forward the PDF invoices that hotels and airlines email you straight into the chat. - PDF documents - Share directly from your mail app ### Voice Messages Hold the mic and say it out loud. Useful when your hands are full of luggage. Forty euros for the taxi from the airport ## Sending to the Right Trip Expenses go to your default trip unless you say otherwise. Three ways to steer them: - **Set a default** — send /trip to pick which trip new expenses land in - **Override per expense** — add #trip:Name to send just that one elsewhere, like 15 EUR pizza #trip:Rome2026 - **Tag as you go** — any other hashtag becomes a tag: 4 EUR coffee #business. Tags require a subscription ## Commands - **/help** — the full list, any time - **/stats** — spending breakdown for the trip - **/trip** — choose your default trip - **/signup** and **/login** — create an account, or connect one you already have - **/install** — a link to download the app - **/unlink** — disconnect your number from your account - **/stop** and **/resume** — opt out of marketing messages, or back in ## Managing the Connection Settings → WhatsApp shows the current state. Once linked, you'll find an **Open WhatsApp** button that jumps straight to the chat, the bot's number if you'd rather start the conversation yourself, and **Unlink WhatsApp Account** to disconnect. Unlinking asks for confirmation first, and you can relink later with a fresh code. ## Tips & Details ### You Can Start Before You Install Message the bot without a Spentrip account and it will still log your expenses. When you're ready, send /signup and everything you've already sent comes with you. ### Free Allowance The WhatsApp channel includes 10 free receipts. That allowance is counted separately from the app and from the Telegram bot. After that, a subscription keeps them flowing. ### Speaks Your Language The bot replies in English, German, Spanish, French, Italian, Polish, Portuguese, and Russian, following the language of your phone. ### Everything Syncs Expenses sent over WhatsApp are ordinary expenses. Edit them in the app, add them to reports, share them with trip members — nothing about them is second-class. ### One Number, One Account A phone number links to a single Spentrip account. To move it to a different account, unlink first, then send the new account's code. ## Related Articles [Receipt Scanning Scan paper receipts and PDFs with AI-powered OCR.](/help/receipt-scanning.md) [Email Forwarding Forward receipt emails and have them added automatically.](/help/email-forwarding.md) [Telegram Bot Log expenses from Telegram, including shared group chats.](/help/telegram.md) --- # Telegram Bot > Log travel expenses from a Telegram chat. Send a photo, a PDF, a link, a voice message, or just type it — and link a group chat so everyone on the trip can add expenses. Source: https://spentrip.app/help/telegram ## What Is the Telegram Bot? [@spentrip_bot](https://t.me/spentrip_bot) turns a Telegram chat into an expense log. Send it a receipt photo, a PDF, a link to an online invoice, a voice message, or just type 18 EUR paella in Barcelona — the expense is created and filed into your trip. It also works in **group chats**, which is the part worth knowing about: link a group to a trip and everyone in it can log expenses, whether or not they have a Spentrip account. For a trip where four people are splitting costs, that beats chasing receipts afterwards. Link your account from **Settings → Telegram** in the app. ## Linking Your Account 1 #### Copy Your Code Open Settings → Telegram in the app and tap to copy your unique code. 2 #### Open the Bot Tap Open Telegram Bot, or search for @spentrip_bot yourself. 3 #### Send /login Type /login in the chat. The bot asks for your code. 4 #### Paste It Paste the code when prompted and the bot confirms the link. No account yet? Send /signup instead and the bot will walk you through creating one. ## What You Can Send Five ways to log an expense, all in the same chat: ### Plain Text Type it however you'd say it, or prefix with /add. The AI pulls out the amount, currency, and merchant. 18 EUR paella in Barcelona ### Receipt Photos Snap the receipt and send it. The same OCR that powers in-app scanning reads it. - PNG and JPEG - Merchant, amount, and date extracted ### PDF Receipts Forward the PDF invoices that hotels and airlines email you straight into the chat. - PDF documents - Share directly from your mail app ### Receipt Links Paste a link to an online receipt or invoice and the bot fetches it. Handy for booking confirmations that live on a web page. - Telegram only — not available over WhatsApp ### Voice Messages Hold the mic and say it out loud. Useful when your hands are full of luggage. Forty euros for the taxi from the airport ## Group Chats Link a group chat to a trip and everyone in it can log expenses — **no Spentrip account required for members**. Only the trip owner sets this up. 1 #### Add the Bot Add @spentrip_bot to your group the same way you'd add a person. 2 #### Send /link The trip owner sends /link and picks which trip the group feeds. 3 #### Everyone Logs Any member can now add expenses with /add. - **Log with a command** — /add 30 EUR taxi, or send a photo or PDF with /add in the caption - **Reply to the bot** — replying to any of its messages with a receipt logs that receipt - **Mention it** — make the bot a group admin and you can skip the command: @spentrip_bot 30 EUR taxi - **Change or remove the link** — send /link again to pick a different trip or unlink the group - **Subscription** — group expense tracking needs an active subscription on the trip owner's account. Members need nothing Account management stays in a direct message — /login, /unlink and friends won't run in a group. ## Sending to the Right Trip In a direct message, expenses go to your default trip unless you say otherwise. In a linked group, they go to the group's trip. - **Set a default** — send /trip to pick which trip new expenses land in - **Override per expense** — add #trip:Name to send just that one elsewhere, like 15 EUR pizza #trip:Rome2026 - **Tag as you go** — any other hashtag becomes a tag: 4 EUR coffee #business. Tags require a subscription ## Commands - **/help** — the full list, any time - **/add** or **/log** — log an expense - **/stats** — spending breakdown for the trip - **/trip** — choose your default trip - **/link** — connect a group chat to a trip (group chats only) - **/signup** and **/login** — create an account, or connect one you already have - **/install** — a link to download the app - **/unlink** — disconnect Telegram from your account - **/stop** and **/resume** — opt out of marketing messages, or back in ## Managing the Connection Settings → Telegram shows the current state. Once linked, you'll find an **Open Telegram Bot** button that jumps straight to the chat, and **Unlink Telegram Account** to disconnect. Unlinking asks for confirmation first, and you can relink later with a fresh code. ## Tips & Details ### You Can Start Before You Install Message the bot without a Spentrip account and it will still log your expenses. When you're ready, send /signup and everything you've already sent comes with you. ### Free Allowance The Telegram channel includes 10 free receipts. That allowance is counted separately from the app and from the WhatsApp bot. After that, a subscription keeps them flowing. ### Supported Files PDF, PNG, and JPEG. Anything else gets politely declined — send a photo or a link instead. ### Speaks Your Language The bot replies in English, German, Spanish, French, Italian, Polish, Portuguese, and Russian, following the language of your Telegram client. ### One Telegram Account, One Spentrip Account A Telegram account links to a single Spentrip account. To move it, unlink first, then send the new account's code. ## Related Articles [WhatsApp Bot Log expenses from a WhatsApp chat.](/help/whatsapp.md) [Sharing Trips Invite people to a trip and track spending together.](/help/sharing-trips.md) [Email Forwarding Forward receipt emails and have them added automatically.](/help/email-forwarding.md) --- # Email Forwarding > Forward receipt emails to a unique address and have them automatically added as expenses. Supports attachments and text-based digital receipts. Source: https://spentrip.app/help/email-forwarding ## What Is Email Forwarding? Email forwarding lets you send receipts to Spentrip by email. You get a unique @in.spentrip.app address — forward any receipt email to it, whether it's a hotel confirmation, an online order, or a restaurant e-receipt, and Spentrip automatically creates an expense from it. Attachments like images and PDFs get scanned by the same AI that powers receipt scanning. Plain-text digital receipts get parsed directly. Each trip can have its own email address, so forwarded receipts land in the right place automatically. Premium feature ## How It Works 1 #### Generate Address Open a trip's detail page and tap Generate Email Address. 2 #### Copy It Your unique address appears on screen. Tap the copy button to grab it. 3 #### Forward Receipts Forward receipt emails from any email app to your Spentrip address. 4 #### Done Spentrip processes the email and creates an expense automatically. ## What Gets Processed The system handles two types of receipt emails: ### Email Attachments Images and PDFs attached to the email are scanned by AI — just like scanning a receipt in the app. - JPG, PNG, GIF, WebP - PDF files - Multiple attachments = multiple expenses ### Text-Based Receipts No attachments? The email body itself gets parsed. Great for digital receipts that arrive as plain text or HTML. - HTML email receipts - Plain text confirmations - AI extracts merchant, amount, date When an email has attachments, each one becomes a separate expense. When there are no supported attachments, the email body text is used instead. ## Who Can Generate an Address Only the trip owner can generate or regenerate a trip's email address. All trip members can see and copy it. ## Managing Your Address - **Copy to clipboard** — tap the copy icon next to your address to grab it quickly - **Regenerate** — creates a new address and immediately invalidates the old one. Useful if your address gets unwanted mail ## Tips & Details ### Works With Any Email App Gmail, Outlook, Apple Mail, Yahoo — anything that can forward an email works. You can also set up auto-forwarding rules in your email provider to send receipts automatically. ### Rate Limit You can forward up to 20 receipt emails per hour. This limit is per user, not per trip address. ### Attachment Size Individual attachments can be up to 20 MB. Unsupported file types (like .zip or .doc) are silently skipped — only images and PDFs are processed. ### Address Security Your email address is unique and randomly generated. If it ever gets compromised or starts receiving spam, regenerate it — the old one stops working immediately. ### No Confirmation Emails You won't receive a reply or confirmation when forwarding receipts. The expense simply appears in the app. If something doesn't arrive, check that your subscription is active and you haven't hit the hourly limit. ## Related Articles [Receipt Scanning Scan paper receipts and PDFs with AI-powered OCR.](/help/receipt-scanning.md) [Voice Mode Dictate expenses hands-free using voice entry.](/help/voice-mode.md) [Trips Organize expenses into trips and share with others.](/help/trips.md) --- # Categories & Tags > Understand travel expense categories and flexible custom tags. Organize your expenses your way. Source: https://spentrip.app/help/categories-tags ## Two Systems, One Goal Spentrip gives you two complementary ways to organize expenses: **categories** and **tags**. They work differently by design. Categories are fixed and assigned to individual line items. They power AI categorization and standardized reporting. Tags are custom labels you create and attach to entire receipts. They give you complete flexibility to organize spending however you want. ## Categories Spentrip uses 14 travel categories. These are applied to **individual line items**, not whole receipts. A single receipt from a hotel might have items categorized as Accommodation, Restaurants, and Drinks. You cannot add, rename, or delete categories. This consistency is what allows the AI to automatically categorize your items during receipt scanning and voice entry. You can always manually change the category on any item after it's created. ### All 14 Categories Flights Accommodation Restaurants Transportation Activities Entertainment Sightseeing Shopping Groceries Drinks Fees & Charges Laundry Vacation Packages Other ## How Categories Are Assigned ### Receipt Scanning AI reads each line item and assigns the best-fit category automatically. ### Voice Entry AI categorizes items from your spoken description as it creates the receipt. ### Manual Entry You pick the category yourself for each line item. Change it anytime by tapping the category field. ## Tags Tags are custom labels you create and apply to **entire receipts** (not individual items). They're fully flexible -- you choose the names and colors. Unlike categories, tags are not mutually exclusive. You can attach up to 10 tags to any receipt. They work across both personal and trip receipts. ### Working with Tags - **Create tags** -- give each tag a name and color. Create as many as you need. - **Apply tags** -- attach up to 10 tags per receipt. Select them when creating or editing a receipt. - **Edit or delete tags** -- rename, change colors, or remove tags. You'll see the count of affected receipts before deleting. - **Filter by tags** -- use tags in reports to filter for tagged-only or untagged-only receipts. ## Why Two Systems? ### Categories = Consistency Fixed categories let AI assign them reliably. Your spending reports stay consistent and comparable over time. Every item lands in a well-defined bucket. ### Tags = Flexibility Tags adapt to your life. Track a trip, mark expenses as reimbursable, flag tax-deductible purchases -- whatever makes sense for you. ## Related Articles [Charts & Analytics See how categories break down in your spending reports.](/help/charts-analytics.md) [Manual Entry Choose categories and tags when entering expenses by hand.](/help/manual-entry.md) [Receipt Scanning AI auto-assigns categories when scanning receipts.](/help/receipt-scanning.md) --- # Multi-Currency > Track expenses in any currency. Set trip-level currencies and manage international spending. Source: https://spentrip.app/help/multi-currency ## Track Spending in Any Currency Spentrip supports multiple currencies so you can record expenses exactly as they happened, in the local currency. Whether you're traveling abroad, managing international business expenses, or living as an expat, every amount is stored as-entered with no automatic conversion. ## How It Works ### Trip Currency Each trip has a single fixed currency, set when the trip is created. All receipts in that trip use the trip's currency automatically. ### Different Trips, Different Currencies Create separate trips for each destination and set the local currency. A trip to Japan uses yen, a trip to France uses euros — each trip tracks spending in the currency that makes sense. ## Currency Defaults Spentrip uses smart defaults to save you time, while still letting you change the currency on any receipt. - **Default currency** -- set your preferred currency in Settings. New personal receipts start with this currency. - **Recent currency** -- when you change a receipt's currency, that currency is remembered and used for your next entry. - **Trip currency** -- when adding a receipt to a trip, the trip's currency is applied automatically. ## Tips & Details - Amounts are stored exactly as you enter them. Spentrip does not perform automatic currency conversion. - Reports display the currency symbol or code alongside each amount, so you always know what currency you're looking at. - Great for travelers, international business, and expat life. Record a lunch in euros, a taxi in pounds, and groceries in dollars -- all in the same account. ## Related Articles [Trips Set a trip currency when creating shared or personal trips.](/help/trips.md) [Manual Entry Choose the currency when typing in an expense by hand.](/help/manual-entry.md) [Charts & Analytics See currency codes in your spending breakdowns and reports.](/help/charts-analytics.md) --- # Account Settings > Manage your profile, authentication, and subscription. Change your name, email, or password. Source: https://spentrip.app/help/account-settings ## Your Account, Your Way Account settings let you manage your profile, sign-in method, and subscription. Access them from the Settings page — tap your profile picture on the Home screen or the gear icon in the sidebar. ## Authentication Methods Spentrip supports multiple ways to sign in. You choose your method when you first create your account. ### Email + Password Traditional sign-in with your email and a password you create. ### Apple Sign-In Sign in with your Apple ID. Fast and secure with Face ID or Touch ID. ### Google Sign-In Sign in with your Google account. One tap if you're already signed into Google. ### Anonymous (Trial) Try the app without creating an account. Your data stays on-device until you sign up. ## Profile Settings - **Display name** -- the name shown on your profile and in shared trips. - **Profile picture** -- upload a photo from your library or take one with your camera. - **Email address** -- you can change your email, but you'll need to re-authenticate first for security. - **Password** -- change your password if you signed up with email. Not available for Apple or Google sign-in. ## Subscription Spentrip offers a free tier and a premium subscription. Your subscription is managed through your platform's app store. ### Free Tier - Unlimited manual entry - 14 travel categories - Spending reports and charts - Multi-currency support - Cloud sync across devices ### Premium - Everything in Free, plus: - Unlimited AI receipt scanning - Voice mode - Smart AI categorization - Trip sharing with team members - Advanced reports Subscriptions are managed through the App Store (iOS) or Google Play (Android). If your subscription isn't showing after an app update, use the **Restore Purchases** option in Settings. ## Account Deletion & Sign Out ### Delete Account Permanently and irreversibly deletes your account and all associated data. Found in Settings. This cannot be undone. ### Sign Out Signs you out and clears all local data, including Siri and Control Center context. You can sign back in anytime. ## Related Articles [Cloud Sync Your data syncs automatically across devices with offline support.](/help/cloud-sync.md) [Notifications & Reminders Set up expense reminders to stay on top of tracking.](/help/notifications-reminders.md) --- # Notifications & Reminders > Set up expense reminders to stay on top of your tracking. Configure frequency, time, and days. Source: https://spentrip.app/help/notifications-reminders ## Stay on Top of Your Expenses Expense reminders help you build a consistent tracking habit. Set them up once and Spentrip will nudge you at the right time so receipts don't pile up. ## Setting Up Reminders Open **Settings** and find the **Expense Reminders** section. From there, configure the frequency, time, and days. 1 #### Choose Frequency Pick **Daily** or **Weekly**, or set to **Disabled** to turn reminders off. 2 #### Set the Time Choose what time of day you want to be reminded. Pick a time that fits your routine. 3 #### Pick Days For weekly reminders, select specific days of the week. Daily reminders fire every day. ## What You'll See When a reminder fires, you'll get a notification on your device. Expense Reminder Take a moment to record your expenses Tapping the notification opens Spentrip so you can quickly add any outstanding expenses. ## Notification Permissions Reminders require notification permissions from your device. Here's what to know: - **iOS permissions** -- Spentrip requests notification permissions during onboarding (provisional). You can grant or deny them at that point. - **Disabled notifications** -- if system notifications are turned off for Spentrip, a warning appears in Settings with a link to open iOS Settings so you can re-enable them. - **No permissions = no reminders** -- reminders won't work if notification permissions aren't granted. The app will let you know. ## Tips - Your current reminder status (Enabled or Disabled) is shown in Settings so you always know where things stand. - Reminder settings persist across app restarts. Set them once and forget about it. - If you travel across time zones, reminders fire based on your device's current local time. ## Related Articles [Account Settings Manage your profile, authentication, and subscription.](/help/account-settings.md) [Getting Started Learn the basics of navigating and using Spentrip.](/help/getting-started.md) --- # Cloud Sync > Your data syncs automatically across devices. Works offline and catches up when you're back online. Source: https://spentrip.app/help/cloud-sync ## Always in Sync, Even Offline Spentrip syncs your data across all your devices in real time using Firestore. Add an expense on your phone and it appears on your tablet instantly. Lose connectivity and everything keeps working -- the app catches up automatically when you're back online. Cloud sync is a free feature. Every Spentrip account gets it. --> ## Real-Time Sync ### Your Data Receipts, tags, and settings sync automatically across all devices signed into your account. Changes appear instantly. ### Shared Trips Data in shared trips broadcasts to all members in real time. When a teammate adds an expense, everyone sees it immediately. ## Offline Support No internet? No problem. You can create and edit receipts offline. Spentrip stores everything locally and uploads it when connectivity returns. ### Upload Queue When you create receipts offline, they enter an upload queue. The app automatically retries failed uploads with exponential backoff -- no manual intervention needed in most cases. Pending Waiting to upload Uploading Transfer in progress Done Successfully synced Failed Manual retry available ## Receipt File Storage When you scan a receipt or attach a file, the image or PDF is uploaded to cloud storage. Thumbnails are generated and cached locally for fast browsing. ### Supported File Types JPG JPEG PNG GIF WebP PDF ## Security & Backup - **Authentication** -- all data access is protected by Firebase Authentication. Only you (and your trip members) can access your data. - **Encrypted transfer** -- all data travels over encrypted connections. Nothing is sent in plain text. - **Automatic backup** -- your data is automatically backed up via Firestore. No manual exports or backup steps needed. ## Related Articles [Account Settings Manage your profile, sign-in method, and subscription.](/help/account-settings.md) [Receipt Scanning Scan receipts and PDFs that sync to the cloud automatically.](/help/receipt-scanning.md) --- # Frequently Asked Questions > Get answers to common questions about Spentrip, your AI-powered travel expense tracking app. Learn how to use the app, understand its features, and get help with any issues you might have. Source: https://spentrip.app/faq Find answers to common questions about Spentrip's travel expense tracking [Basics](#basics) [Features](#features) [Account](#account) [Security](#security) ## Basics ### What is Spentrip? Spentrip is an innovative mobile app designed specifically for travelers to track, organize, and understand their expenses while exploring the world. It allows users to easily capture, store, and categorize travel receipts using their smartphone camera, making it easier to manage travel budgets and personal finances on the go. Additionally, Spentrip features a Voice Mode entry, enabling users to log expenses hands-free while enjoying their adventures. ### How does Spentrip work? Spentrip uses advanced OCR (Optical Character Recognition) technology to extract information from travel receipt images. Users simply take a photo of their receipt while traveling, and the app automatically categorizes the expense, extracts key details, and stores the information securely in the cloud. For added convenience, users can also utilize the Voice Mode to verbally input expense details, which the app then processes and categorizes automatically. All expenses can be organized by specific trips to keep your travel spending organized. ### Is Spentrip available on both iOS and Android? Yes, Spentrip is available for both iOS and Android devices. You can download it from the App Store or Google Play Store, making it accessible no matter what device you travel with. [Download Spentrip](https://get.spentrip.app/?utm_source=spentrip.app&utm_medium=faq) ### Can I organize expenses by specific trips? Absolutely! Spentrip allows you to create separate trips and organize all your expenses accordingly. Whether you're taking a weekend getaway or a month-long international adventure, you can keep all related expenses grouped together for easy tracking and analysis of your spending for each individual trip. ### Do I need any financial knowledge to use Spentrip? Not at all! Spentrip is designed with all travelers in mind, regardless of financial expertise. Our intuitive interface and intelligent features make travel expense tracking accessible to everyone. Simply snap photos of receipts or use voice commands, and let Spentrip handle the financial organizing for you. ### Is Spentrip free? Spentrip starts with a free trial — every feature unlocked, no commitment. Scan receipts, log by voice, share trips with travel companions, export reports, the lot. Cancel any time before the trial ends and you won't be charged. Keep it active and your subscription continues at the regular price. ## Features ### How accurate is the receipt scanning feature? Spentrip's receipt scanner achieves over 95% accuracy on clear receipt images. The AI recognizes amounts, dates, merchant names, and currencies with high precision across 50+ languages. While clear images work best, the scanner can often extract information from crumpled, faded, or partially damaged receipts. You can always review and edit any details if needed. ### What languages does Spentrip support for receipts? Spentrip recognizes receipts in 50+ languages including English, Spanish, French, German, Italian, Chinese, Japanese, Arabic, Thai, and many more. The AI automatically detects the language and even handles mixed-language receipts (like Chinese with English product names). No manual language selection needed — just scan and go. ### How does voice expense tracking work? Simply say something like "Coffee, 12 dollars" and Spentrip logs it instantly. The voice recognition achieves 95%+ accuracy and supports English, Spanish, French, German, Italian, Portuguese, and Mandarin Chinese. It includes noise cancellation for busy environments and automatically categorizes expenses based on what you say. ### Can I track expenses in multiple currencies? Yes! Spentrip supports 150+ currencies with real-time exchange rates updated multiple times daily. Log expenses in local currency and see everything converted to your home currency automatically. The app works offline using cached rates and syncs when you reconnect. ### How does smart categorization work? The AI automatically assigns expenses to categories (Food, Transportation, Accommodation, Activities, Shopping) based on merchant names and descriptions. You can review or adjust categories anytime, and the AI learns from your corrections. This gives you organized expenses with zero manual effort. ### What insights and analytics does Spentrip provide? Spentrip provides interactive pie charts showing category breakdowns, daily spending summaries, budget vs. actual comparisons, and per-trip totals. Filter charts by custom date ranges to analyze specific periods, compare trips side-by-side, and track budget progress in real-time with alerts when approaching limits. ### Can I export my expense data? Absolutely! Export to CSV/Excel for spreadsheet analysis, or PDF with all receipt images attached for professional reports. Filter exports by trip, date range, or category to get exactly what you need. Perfect for reimbursement, tax preparation, or sharing with accountants. ### Does Spentrip work offline while traveling? You can take photos of receipts offline and they'll be stored locally for processing when you reconnect. For currency conversions, the app uses cached exchange rates when offline and updates them automatically when back online. Full receipt scanning requires an internet connection. ### Can I add expenses without opening the app? Yes — Spentrip has a WhatsApp bot and a Telegram bot. Send a receipt photo, a PDF, a voice note, or just type "18 EUR paella in Barcelona" and it lands in your trip, categorized. You can even start before installing the app: begin a chat at [spentrip.app/whatsapp](/whatsapp) and claim the account later. ### How does the WhatsApp bot work? Message the bot and it logs whatever you send — text, photos, PDFs, or voice messages. Link it to an account you already have from Settings → WhatsApp in the app, or just start cold and sign up from the chat. The [WhatsApp help article](/help/whatsapp.md) covers the commands and hashtag syntax. ### Can my whole travel group log expenses together? Yes, through Telegram. Add @spentrip_bot to your group chat and the trip owner links it to a trip with /link — after that every member can add expenses with /add, with no Spentrip account and no install required. Only the trip owner needs a subscription. See the [Telegram help article](/help/telegram.md). ## Account & Subscriptions ### How do I restore my Pro subscription? If you've previously purchased a Pro subscription but it's not showing up after an update, you can easily restore it by following these steps: - On the Home screen, tap the profile icon in the top right corner - If you can see the "Pro" subscription label, your subscription is active - If you don't see the label, tap the "Upgrade" button - On the paywall screen, tap "Restore purchases" at the bottom - Close the paywall - Your Pro subscription should now be restored and visible If you're still experiencing issues after following these steps, please contact our support team for assistance at [support@spentrip.app](mailto:support@spentrip.app). ### What subscription plans are available? Spentrip offers several subscription options to fit your travel needs. We have monthly and annual plans, as well as special lifetime access options during promotional periods. All paid plans include premium features such as unlimited receipt storage, advanced travel reporting, multi-currency support, and priority customer support. Check the app for current pricing and available plans. ### Can I share trips with travel companions? Yes! Create a trip, tap 'Invite Member' to generate unique invite links, and send one to each travel companion. Everyone can add expenses in real-time and see the full trip spending. Spentrip shows who paid for what and calculates total spending per person, making it easy to track group expenses and settle up at the end of your trip. ### Can I use Spentrip for business travel? While Spentrip is primarily designed for personal travel, many users find it valuable for tracking business travel expenses as well. The app's ability to categorize expenses, capture receipt details, and export data makes it useful for keeping business travel organized, though it's optimized for the needs of leisure travelers. ## Security ### Is my travel data secure with Spentrip? Yes, we take data security very seriously. All your travel receipt data is encrypted and stored securely in the cloud. We use industry-standard security protocols to protect your information and never share your data with third parties without your explicit consent, giving you peace of mind while traveling. ### How is my data protected? We use bank-level encryption to ensure your travel expense data remains private and secure. Your receipts and financial information are transmitted and stored using advanced security protocols, helping you keep your sensitive travel information protected at all times. ## Ready to simplify your travel expense tracking? Download Spentrip and start managing your travel receipts effortlessly [Download Spentrip](https://get.spentrip.app/?utm_source=spentrip.app&utm_medium=faq) ## Still need help with your travel expenses? Can't find what you're looking for? We're here to help with all your travel expense tracking needs! [Contact Support](mailto:support@spentrip.app) ## { shown=true }, 100)" x-bind:class="shown ? 'opacity-100 scale-100' : 'opacity-0 scale-95'" class="transition-all duration-700" > Join our growing community of travelers who enjoy their adventures without expense tracking headaches [Download App](https://get.spentrip.app?utm_source=spentrip.app&utm_medium=homepage&utm_content=cta) Start your journey to stress-free travel expense tracking today --- # Privacy Policy > Learn how Spentrip collects, uses, and protects your personal information. Read our full privacy policy for the travel expense tracking app. Source: https://spentrip.app/privacy-policy Reciptix LLP ("we," "our," or "us") operates the Spentrip mobile application and website ("the Service"). Reciptix LLP is a limited liability partnership registered in the United Kingdom and is the data controller for personal data processed through the Service. This Privacy Policy explains what we collect, why, who we share it with, and what rights you have. ## Summary - **What we collect:** the email address you sign up with, the receipts and expense entries you create, and basic technical data needed to run the app. - **What we use it for:** running the app, processing receipts, sending you the emails you've asked for, and improving the product. - **Who we share it with:** a small set of trusted vendors that help us deliver the Service (Google/Firebase, Anthropic, RevenueCat, Bento, and a few others — listed in full below). - **What we don't do:** we do not sell your data, we do not use your individual receipts for advertising, and we do not use your receipts to train AI models. - **Your rights:** you can access, correct, export, or delete your data at any time. Contact us at [support@spentrip.app](mailto:support@spentrip.app). ## 1. Information We Collect **Account Information.** When you create an account, we collect your email address (required) and optionally your name and profile photo. If you sign in with Apple, Google, or another authentication provider, we receive the basic profile information that provider chooses to share. **Expense Data.** This is the data you create as you use the app. It includes: - Images and PDFs of receipts you upload or scan - Text data extracted from those receipts (merchant, date, line items, totals, taxes, currency) - Manually entered expense information - Voice notes converted to text by your device's speech recognition (we do not retain the audio) - Categories, tags, trips, and notes you add to your expenses **Subscription and Purchase Data.** When you subscribe to a paid plan, we receive subscription status, plan tier, currency, renewal date, and original transaction identifiers from Apple, Google, or RevenueCat. We do not see or store payment card numbers or bank account details — those are handled by Apple and Google. **Trip Sharing Data.** If you share a trip with another user, your display name and profile photo (but not your email address) become visible to other members of that trip, and theirs to you. **Telegram Linking Data.** If you link your account to our Telegram bot, we store your Telegram user ID so we can associate Telegram messages with your account. We do not store Telegram usernames or unrelated message content. **Device and Technical Data.** To operate the Service, we automatically collect: - Device identifiers such as Firebase Installation ID - Push notification tokens (so we can send you reminders and notifications you've enabled) - App version, operating system, device model, language, and timezone - IP address (logged automatically by our hosting infrastructure for security and abuse prevention) - Crash reports and diagnostic logs via Firebase Crashlytics - Usage events such as screen views, feature interactions, and error rates via Firebase Analytics **What we do not collect.** We do not collect advertising identifiers (IDFA on iOS, GAID on Android). We do not access your contacts, calendar, photo library (beyond images you explicitly select), or location. ## 2. How We Use Your Information We use the information described above to: - Provide the core functionality of the app — storing your expenses, syncing across devices, generating reports, and sharing trips with others you invite - Process receipt images and PDFs to extract structured expense data, using third-party AI services as described in Section 4 - Send you transactional emails (account confirmation, expense reports you've requested, password resets) - Send you lifecycle and product emails (subscription confirmations, important changes, occasional product updates) — you can unsubscribe at any time - Provide customer support when you contact us - Detect, prevent, and respond to fraud, abuse, and security incidents - Measure app performance, fix bugs, and improve the product - Comply with legal obligations **What we never do:** - We do not sell your personal data to anyone. - We do not use your individual receipts or expense data for advertising or marketing purposes. - We do not use your receipts or expense data to train AI models, ours or anyone else's. - We do not share your expense data with third parties beyond what is strictly necessary to operate the Service as described in this policy. ## 3. Legal Basis for Processing (UK and EU Users) Under UK GDPR and EU GDPR, we rely on the following legal bases to process your personal data: - **Performance of contract** — to provide the Service you've signed up for, including storing your expenses, processing receipts, and delivering subscription benefits. - **Legitimate interests** — to keep the Service secure, prevent abuse, measure product performance, improve the app, and send product and lifecycle messages (emails and push notifications) about features and updates similar to the Service. You can opt out of emails via the unsubscribe link in any message and turn off push notifications in your device settings. - **Legal obligation** — where we are required to retain or disclose data to comply with applicable law. ## 4. Third-Party Services and Sub-Processors We rely on the following service providers to deliver the Service. Each processes personal data only on our behalf and only for the purposes described. - **Google / Firebase** (United States and EU) — authentication, database (Firestore), file storage (Cloud Storage), Cloud Functions, push notifications (FCM), crash reporting (Crashlytics), and analytics (Firebase Analytics / Google Analytics 4). - **Google Document AI** (United States and EU) — extracting text from receipt images and PDFs. - **Anthropic** (United States) — categorizing and structuring receipt data using the Claude API. Anthropic does not train its models on data submitted via the API. - **RevenueCat** (United States) — managing in-app subscriptions, entitlements, and subscription analytics. - **Bento** (United States) — sending transactional and lifecycle emails (account confirmation, subscription notifications, expense reports). Bento receives your email address, name, Firebase user ID, and subscription events. Bento does not receive your expense data. - **Apple** (United States) — App Store distribution, in-app purchase processing, push notification delivery (APNs), and (where applicable) on-device or cloud-based speech recognition for voice mode on iOS. - **Google Play** (United States) — Play Store distribution, in-app purchase processing, and (where applicable) on-device or cloud-based speech recognition for voice mode on Android. - **Telegram** (United Arab Emirates) — only if you choose to link a Telegram account. Telegram receives the messages you send to our bot and the responses our bot sends back. We may add or change sub-processors over time. Material changes will be reflected in this policy. ## 5. Data Storage, Security, and Retention **Where your data is stored.** Your data is stored using Google Firebase, primarily in data centers operated by Google. Some data may be processed in the United States or other regions where our service providers operate (see Section 6 on international transfers). **Security.** We implement industry-standard technical and organizational measures to protect your data, including encryption in transit (HTTPS/TLS), encryption at rest, role-based access controls, and authentication. **Retention.** We retain your account and expense data for as long as your account remains active. When you delete your account (see [Account Deletion](/account-deletion)), we delete your personal data and expense records from our active systems within 30 days. Some information may remain in encrypted backups for up to 90 days before being permanently removed. Anonymized usage statistics, security logs, and aggregate metrics may be retained longer for product improvement and compliance purposes. ## 6. International Data Transfers Reciptix LLP is registered in the United Kingdom. Most of our service providers are based in the United States or operate global infrastructure. When your personal data is transferred outside the UK or the European Economic Area, we rely on appropriate safeguards to protect it, including: - The UK International Data Transfer Agreement and the European Commission's Standard Contractual Clauses (SCCs) - The UK extension to the EU-US Data Privacy Framework, where applicable - Other transfer mechanisms recognized by UK and EU data protection law ## 7. Data Access by Our Team Your expense data is processed automatically by our systems. Our team does not proactively browse or read user data. Access to individual user data by our team is limited to specific situations: - Responding to a support request you've sent us - Investigating a technical issue or bug you've reported - Investigating suspected fraud, abuse, or a security incident - Complying with a legal obligation ## 8. Your Data Protection Rights Depending on where you live, you may have some or all of the following rights regarding your personal data: - **Right of access** — to ask us what personal data we hold about you and to receive a copy - **Right to rectification** — to ask us to correct inaccurate or incomplete data - **Right to erasure** — to ask us to delete your data ("right to be forgotten") - **Right to restriction** — to ask us to limit how we use your data - **Right to data portability** — to receive your data in a structured, machine-readable format and transmit it to another service - **Right to object** — to object to processing based on legitimate interests, including for direct marketing - **Rights related to automated decision-making** — we do not make decisions about you that have legal or similarly significant effects based solely on automated processing - **Right to withdraw consent** — where we rely on consent, you can withdraw it at any time - **Right to lodge a complaint** — you can complain to your local data protection authority. To exercise any of these rights, contact us at [support@spentrip.app](mailto:support@spentrip.app). To delete your account directly, see our [Account Deletion instructions](/account-deletion). We will respond within one month of receiving your request. ## 9. California Privacy Rights (CCPA / CPRA) If you are a California resident, the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), gives you specific rights regarding your personal information. **Categories of personal information we collect.** In the past 12 months, we have collected the following categories: identifiers (email, user ID, device identifiers); commercial information (subscription data); internet or other electronic activity (usage events, crash reports); geolocation data (only the country/region inferred from IP address); and other information you provide (expense data). **Your CCPA/CPRA rights:** - **Right to know** what personal information we collect, use, disclose, and share - **Right to delete** personal information we have collected from you - **Right to correct** inaccurate personal information - **Right to opt out of sale or sharing** of personal information. We do not sell your personal information, and we do not share it for cross-context behavioral advertising. - **Right to limit use of sensitive personal information** - **Right to non-discrimination** for exercising your rights To exercise these rights, contact us at [support@spentrip.app](mailto:support@spentrip.app). We will verify your request by confirming your identity through the email address associated with your account. ## 10. Cookies and Tracking Technologies **In the app:** the Spentrip mobile app does not use browser cookies. It does use device identifiers and similar technologies (Firebase Installation ID, push tokens) as described in Section 1. **On our website:** our website ([spentrip.app](https://spentrip.app)) uses cookies for essential functionality and Google Analytics. **In our emails:** our transactional and lifecycle emails may include open tracking pixels so we can measure delivery and engagement at an aggregate level. If you would prefer not to be tracked in this way, most email clients allow you to disable image loading. ## 11. Children's Privacy Spentrip is not directed at children. The Service is intended for users aged 16 and over. We do not knowingly collect personal data from anyone under 16. If you are a parent or guardian and you believe your child has provided us with personal data, please contact us at [support@spentrip.app](mailto:support@spentrip.app) and we will delete the account. For users in the United States: in compliance with the Children's Online Privacy Protection Act (COPPA), we do not knowingly collect personal information from children under 13. ## 12. Data Breach Notification If we become aware of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority (in the UK, the Information Commissioner's Office) within 72 hours of becoming aware of the breach, where required by law. If the breach is likely to result in a high risk to you, we will also notify you directly without undue delay. ## 13. Changes to This Policy We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last Updated" date below and, for significant changes, notify you by email or through the app. Your continued use of the Service after the changes take effect constitutes acceptance of the updated policy. ## 14. Contact Us If you have questions about this Privacy Policy, want to exercise your rights, or wish to make a complaint, please contact us at [support@spentrip.app](mailto:support@spentrip.app). You can also see our [Terms of Use](/terms-of-use.md). Last Updated: April 11, 2026 --- # Terms of Use > Read the terms and conditions for using Spentrip, including subscription terms, user responsibilities, and liability. Source: https://spentrip.app/terms-of-use Welcome to Spentrip. These Terms of Use ("Terms") govern your access to and use of the Spentrip mobile application and website (together, "the Service"), which are owned and operated by Reciptix LLP, a limited liability partnership registered in the United Kingdom ("we," "our," or "us"). By accessing or using the Service, you agree to be bound by these Terms. If you do not agree, please do not use the Service. ## Summary - Spentrip is a tool for tracking your own travel expenses. It is not financial advice and we don't manage money on your behalf. - You can subscribe to a paid plan. "Lifetime" plans last for the lifetime of the product, not yours. - Don't use the Service for unlawful purposes or try to break it. - If you share a trip with someone else, you're sharing your expense data with them — choose carefully. - Subscriptions are processed by Apple or Google. Refund requests should go to them. - Our liability to you is limited. See Section 10 for the cap. - These terms are governed by UK law. We can update them; we'll let you know about material changes. ## 1. Acceptance of Terms By creating an account, downloading the app, or otherwise using the Service, you confirm that you are at least 16 years old and that you accept these Terms and our [Privacy Policy](/privacy-policy.md). If you are using the Service on behalf of an organization, you confirm that you have authority to bind that organization to these Terms. ## 2. Description of the Service Spentrip is a travel expense tracking application that helps users capture, organize, and analyze their travel expenses. The Service includes trip management, budgets, receipt scanning, manual and voice expense entry, categorization, multi-currency support, trip sharing, reporting, and integration with platforms such as Apple Watch, Siri, Telegram, and WhatsApp. To deliver these features we rely on a number of third-party services, including but not limited to Google Firebase, Google Document AI, Anthropic Claude API, RevenueCat, and Bento. A complete list of sub-processors is available in our [Privacy Policy](/privacy-policy.md). Spentrip is a tool for tracking and organizing your own travel expense information. It does not provide financial, tax, legal, or investment advice; it does not manage, hold, or transfer funds; and it is not a regulated financial service. You are responsible for verifying the accuracy of any data the Service produces, particularly automatically extracted receipt data. ## 3. Subscription Terms Spentrip offers a free tier and several paid subscription plans, including monthly, annual, and "lifetime" subscriptions. Important things to understand about subscriptions: - Paid subscriptions are processed by Apple, Google, or another platform we use, and are subject to the platform's billing terms. - Subscriptions automatically renew at the end of each billing period unless cancelled at least 24 hours before the renewal date, through your platform account settings. - All subscriptions, including "lifetime" subscriptions, are valid only for the lifetime of the Service. A "lifetime" subscription refers to the lifetime of the product, not the lifetime of the user. - We reserve the right to discontinue the Service or any of its features at any time. If we discontinue the Service, we are not obligated to provide refunds for prepaid or "lifetime" subscriptions. - Prices may change. We will notify you of material price changes before they take effect. For iOS users making in-app purchases: by using the Service and making purchases, you consent to our sharing of usage and consumption data with Apple as part of our efforts to resolve refund requests. This is done in compliance with Apple's policies and only as necessary to process such requests. ## 4. Refund Policy All purchases are processed by Apple or Google through their respective stores. Refund requests must be submitted directly to the platform that processed your purchase: - **Apple App Store:** [reportaproblem.apple.com](https://reportaproblem.apple.com) - **Google Play Store:** through your Google Play account or Google Play support We do not have the ability to process refunds directly. If you believe a refund decision was made in error, contact us at [support@spentrip.app](mailto:support@spentrip.app) and we will do our best to help. ## 5. User Responsibilities By using the Service, you agree to: - Provide accurate information when registering and keep your account credentials secure - Use the Service only for lawful purposes and in compliance with these Terms - Be responsible for all activity that occurs under your account - Notify us promptly if you suspect unauthorized access to your account - Not upload content that is offensive, illegal, infringing, or harmful - Verify the accuracy of expense data extracted automatically by the Service before relying on it for any purpose **Business Use Restrictions.** If you are using the Service with fully free lifetime access (such as through promotional lifetime offers or complimentary lifetime grants), you may only use the Service for personal, non-commercial purposes. Business or commercial use of the Service — including tracking business expenses, collecting expenses for company reimbursement, or any work-related expense management — requires a paid subscription. If you wish to use Spentrip for business purposes while on a lifetime free plan, please contact us at [support@spentrip.app](mailto:support@spentrip.app) to discuss appropriate licensing options. ## 6. Trip Sharing Spentrip allows you to share trips with other users. When you share a trip: - You make the receipts, categories, and other content of that trip visible to the people you invite. - Your display name and profile photo become visible to other members of the trip. - Your email address is not shared with other members. - Members you invite may add their own receipts and edit shared content according to the permissions you grant them. - You remain the owner of the trip and can remove members or stop sharing at any time. You are responsible for choosing carefully who you share trips with. Once content is visible to another user, that user may have copied or screenshotted it; we cannot retroactively remove information from another person's memory or device. ## 7. Prohibited Activities You agree not to: - Use the Service for any unlawful purpose or in violation of any applicable law - Reverse-engineer, decompile, or attempt to extract the source code of the Service, except where this is expressly permitted by law - Interfere with or disrupt the Service, its servers, or its networks, including by introducing malicious code - Attempt to gain unauthorized access to any part of the Service, accounts, or systems - Use automated means (bots, scrapers, etc.) to access or use the Service in a way that places excessive load on our systems - Resell, sublicense, or otherwise commercially exploit the Service except as expressly permitted under your subscription - Use the Service to harass, abuse, or harm others ## 8. Intellectual Property The Service, including its software, design, branding, and content (excluding content you upload), is owned by Reciptix LLP and is protected by copyright, trademark, and other intellectual property laws. We grant you a limited, personal, non-exclusive, non-transferable, revocable license to use the Service for its intended purpose, subject to these Terms. You retain ownership of the content you upload to the Service (receipts, photos, expense data). By uploading content, you grant us a non-exclusive, worldwide, royalty-free license to host, store, process, and display that content solely for the purpose of operating the Service for you. ## 9. DMCA and Copyright Complaints If you believe content on the Service infringes your copyright, please send a written notice to [support@spentrip.app](mailto:support@spentrip.app) including: - A description of the copyrighted work you claim has been infringed - The location (within the Service) of the allegedly infringing material - Your contact information (name, address, email, telephone) - A statement that you have a good-faith belief that the use is not authorized by the copyright owner, its agent, or the law - A statement, made under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or authorized to act on the owner's behalf - Your physical or electronic signature We will respond to valid notices in accordance with applicable law. ## 10. Limitation of Liability To the maximum extent permitted by applicable law, Reciptix LLP and its officers, partners, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, goodwill, or other intangible losses, arising out of or in connection with your use of (or inability to use) the Service. Our total aggregate liability to you for all claims arising out of or relating to the Service or these Terms shall not exceed the greater of: (a) the amount you have paid us for the Service in the twelve months preceding the event giving rise to the claim, or (b) fifty pounds sterling (£50). **Nothing in these Terms limits or excludes our liability for: death or personal injury caused by negligence; fraud or fraudulent misrepresentation; or any other liability that cannot be limited or excluded under applicable law.** If you are a consumer in the United Kingdom or European Union, your statutory rights are not affected by these Terms. ## 11. Indemnification You agree to indemnify and hold harmless Reciptix LLP and its officers, partners, employees, and agents from any claims, damages, losses, liabilities, and expenses (including reasonable legal fees) arising out of or in connection with: (a) your use of the Service in breach of these Terms; (b) your violation of any law or the rights of a third party; or (c) content you upload or share through the Service. ## 12. Disclaimer of Warranties The Service is provided "as is" and "as available" without warranties of any kind, express or implied, except as required by applicable law. We do not warrant that the Service will be uninterrupted, error-free, or completely secure, or that any data extracted by automated means (such as receipt OCR) will be accurate or complete. ## 13. Modifications to the Service We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice. Where reasonably possible, we will give you advance notice of significant changes. ## 14. Termination You may stop using the Service and delete your account at any time. See our [Account Deletion instructions](/account-deletion). We may suspend or terminate your access to the Service if you violate these Terms or engage in conduct that is harmful to us, other users, or the Service itself. In serious cases (such as fraud or illegal activity) we may do this without prior notice. Where appropriate and feasible, we will give you the opportunity to address the issue first. Upon termination, your right to use the Service ends immediately. Sections of these Terms that by their nature should survive termination (including limitation of liability, indemnification, intellectual property, governing law, and dispute resolution) will survive. ## 15. Force Majeure We will not be liable for any failure or delay in performing our obligations under these Terms where such failure or delay results from circumstances beyond our reasonable control, including natural disasters, war, terrorism, civil unrest, government action, labor disputes, internet or power outages, or failures of third-party services on which the Service depends. ## 16. Assignment You may not assign or transfer these Terms or any rights under them without our prior written consent. We may assign these Terms (in whole or in part) to an affiliate, successor, or acquirer in connection with a merger, acquisition, sale of assets, or similar transaction, with notice to you. ## 17. Severability If any provision of these Terms is found to be unlawful, void, or unenforceable, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect. ## 18. Entire Agreement These Terms, together with our [Privacy Policy](/privacy-policy.md), constitute the entire agreement between you and Reciptix LLP regarding the Service and supersede any prior agreements between you and us relating to the Service. ## 19. Governing Law and Jurisdiction These Terms are governed by the laws of England and Wales, without regard to conflict-of-laws principles. Any dispute arising out of or in connection with these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of England and Wales, except where you are a consumer entitled to bring proceedings in the courts of your country of residence under applicable consumer law. ## 20. Changes to These Terms We may update these Terms from time to time. When we make material changes, we will update the "Last Updated" date below and, for significant changes, notify you by email or through the app. Your continued use of the Service after the changes take effect constitutes acceptance of the updated Terms. If you do not agree with the updated Terms, you must stop using the Service. ## 21. Contact Us If you have questions about these Terms, please contact us at [support@spentrip.app](mailto:support@spentrip.app). Last Updated: April 11, 2026